Executive Support Officer

Essex County Council; United States; Remote; USD 35,000 - 51,000; Part time

Job summary

Essex County Council is seeking an Executive Support Officer to provide professional administrative support to the Corporate Management Board and Cabinet. The role requires on-site work, three days per week, assisting the Executive Support Manager and wider PA colleagues.

You will manage diaries and correspondence, arrange meetings and agendas, and liaise with internal and external partners. The role demands experience in a politically sensitive environment and strong IT literacy.

Qualifications

• Substantial experience as a PA/administrator to senior managers.
• Experience arranging and minuting meetings and supporting events.
• Evidence of working in a politically sensitive environment.

Responsibilities

• Provide professional administrative support to the Corporate Management Board and Cabinet.
• Proactively manage diary, meetings, and correspondence for executive leaders.
• Assist with meeting arrangements, agendas, and minute taking.
• Coordinate with internal/external stakeholders and partners.
• Support procurement, data collection, and reporting as required.
• Work collaboratively with PA colleagues and operate flexibly as needed.
• Provide confidential and discreet liaison on executive matters.

Skills

Diary management

Minuting meetings

Event planning

Public events delivery

Stakeholder liaison

Discretion

Confidentiality

Communication skills

IT literacy (MS Office)

Civic procedures knowledge

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Essex County Council are delighted to be supporting Braintree District Council in recruiting an Executive Support Officer on an initial 3month contract. Due to the nature of this role, the successful candidate will be required to work on-site, 3 days per week. The Opportunity:

• To support the Executive Support Manager in providing professional, support and administrative support to the Corporate Management Board and Cabinet.
• To work collaboratively as part of an Executive Support Team to ensure the council delivers an efficient and effective service to residents, stakeholders and partners
• Role Accountabilities: 1. To proactively manage MP correspondence ensuring all correspondence is logged and responded to accordingly. 2. To assist in meeting arrangements for members of the Executive Team. 3. To develop effective working relationships with internal and external stakeholders, colleagues and customers. 4. To develop and maintain an understanding of the roles of senior management, senior Members and an extensive knowledge of the work of the Council and the Directorates. 5. To work collaboratively, flexibly and effectively with PA colleagues to provide support, assistance and cover in the office. 6. Assist with arranging and creating agendas for executive level, highly sensitive, meetings with internal and external partners. 7. To receive visitors for members of the Executive Team and/or Leader of the Council 8. To support the Executive Support Manager with procurement and payment for goods and services. 9. To co-ordinate the collection of data and reports from services as required. 10. To undertake any other duties and activities as directed by the Executive Support Manager and to advise if, at any time, the above duties and responsibilities cannot be performed.
• Substantial experience of working as a PA/administrator to senior managers including diary management, arranging and minuting meetings.
• Evidence of event planning and delivering public events.
• Experience of operating in a politically sensitive environment.
• Developed tact and diplomacy skills
• Highly developed communication and interpersonal skills, with the ability to build effective working relationships.
• Positive, proactive and professional approach with resilience to cope with demands of the role.
• Proven ability to liaise in a discreet, professional and confidential manner.
• Excellent literacy skills - writing emails, letters, preparing agendas and documentation associated with event coordination and planning.
• Proficient IT skills across a range of packages including Word, Excel, PowerPoint, Publisher and Outlook.
• Comprehensive knowledge of Civic procedures and protocol and ability to advise others on this.
• Out of hours working as and when required.