Executive Assistant to Service Manager

NHS Jobs; Colchester (VT); On-site; USD 42,000 - 60,000; Full time

Job summary

NHS Jobs is seeking a Personal Assistant to the Service Manager in Colchester. The role provides comprehensive PA support to the Service Manager and a confidential secretarial service to the Service Management Team, handling queries, minutes, and reporting.

You will manage communications across Directorates, organise meetings and workshops, and assist with budgeting and staff induction as required.

Responsibilities

• Provide a full PA provision for the Service Manager.
• Provide a full and confidential secretarial and administrative service to the Service Management Team.
• Act as first point of contact for internal and external queries, signposting when needed.
• Attend and minute meetings, prepare reports and minutes in the required format.
• Manage communications to/from the Service Manager and Service Management Team across Directorates; prioritise matters.
• Maintain efficient electronic and physical filing and retrieval systems with a brought-forward system.
• Lead on organising workshops and functions: venues, catering, attendance, note-taking and typing.
• Prepare and coordinate papers, presentations and agendas for meetings; transcribe minutes and follow up actions.
• Assist with budget management by coding and checking expenditure per standing financial instructions.
• Support induction, recruitment and supervision of administrative staff where required.

Job description

NHS Jobs is seeking a Personal Assistant to the Service Manager in Colchester. The role provides comprehensive PA support to the Service Manager and a confidential secretarial service to the Service Management Team, handling queries, minutes, and reporting.

You will manage communications across Directorates, organise meetings and workshops, and assist with budgeting and staff induction as required.