Hub Admin & Stakeholder Support Specialist

Ministry of Justice; Winchester (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

The Ministry of Justice is seeking an organised Administrator to join the South West and South Central prison Hub. You will provide high-quality administrative support across two Directorates and work with senior leaders to keep operations smooth.

Regular travel between establishments is expected approximately weekly. Duties include diary management, procurement, data entry, vetting, and coordinating meetings; you will also handle CRS cases and distribute communications to stakeholders.

Qualifications

• Experience providing administrative support at senior levels.
• Ability to manage multiple tasks and calendars.
• Experience with procurement and supplier relations.
• Familiarity with vetting processes.
• Strong administrative and data entry skills.

Responsibilities

• First point of contact for general administrative support.
• Monitor directorates mailbox and log requests.
• Provide diary management and admin support for Senior Managers.
• Act as Directorate QPC, logging and processing CRS cases.
• Arrange meetings, prepare materials, and take high-quality minutes.
• Order items from i-procurement system and issue Purchase Orders.
• Use Government Procurement Card for non-catalogue items.
• Enter sickness absences on Oracle for staff in the area.
• Vet documents and act as Vetting Contact Point.
• Report faults in facilities and coordinate maintenance.
• Distribute bulk printing and maintain distribution lists.
• Respond to IT queries and provide basic IT support.
• Serve as Directorate SPOC for complaints and requests.
• Distribute communications to key groups.

Skills

Diary management

Administrative support

Procurement

Facilities management

Vetting procedures

IT support

Meeting coordination

Stakeholder communication

CRS case handling

Data entry

Tools

Oracle

i-procurement system

GPC

Job description

The Ministry of Justice is seeking an organised Administrator to join the South West and South Central prison Hub. You will provide high-quality administrative support across two Directorates and work with senior leaders to keep operations smooth.

Regular travel between establishments is expected approximately weekly. Duties include diary management, procurement, data entry, vetting, and coordinating meetings; you will also handle CRS cases and distribute communications to stakeholders.