Executive Support & Development Operations Manager

Montage International; Irvine (CA); On-site; USD 100,000 - 108,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) retirement plan with company

Daily Pay Opportunities

Parental leave pay differential

Pet Insurance

Hotel discounts

Free meals

LinkedIn Learning membership

Job summary

Montage International is seeking a Manager, Development & Administrative Services to lead the Development Department’s administrative and operational activities. You will coordinate executive calendars, travel, and documentation, and liaise with Legal, Finance, and stakeholders to ensure timely guidance and execution.

You will partner across teams to drive process improvements, maintain confidentiality, and support development initiatives while fostering a high-performing, inclusive environment.

Qualifications

• Bachelor’s degree or 5–7 years of progressive experience in executive support, operations, development, hospitality or project management.
• Experience supporting a senior executive and coordinating activities of a fast-paced department.
• Excellent communication and organizational skills with a keen eye for detail.

Responsibilities

• Oversee complex executive scheduling and domestic/international travel coordination.
• Coordinate department communications, reporting, and meeting cadence.
• Manage confidential documents, contracts, NDAs, and legal/finance liaison tasks.
• Prepare agendas, materials, and travel itineraries for key engagements.
• Foster collaboration across cross-functional teams and maintain strong stakeholder relationships.

Skills

Executive support team collaboration

Operations management

Hospitality industry knowledge

Project coordination

Travel planning

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Nitro PDF

Project management tools

Job description

Montage International is seeking a Manager, Development & Administrative Services to lead the Development Department’s administrative and operational activities. You will coordinate executive calendars, travel, and documentation, and liaise with Legal, Finance, and stakeholders to ensure timely guidance and execution.

You will partner across teams to drive process improvements, maintain confidentiality, and support development initiatives while fostering a high-performing, inclusive environment.