Manager, Development & Administrative Services - CORP

montage; Irvine (CA); On-site; USD 85,000 - 125,000; Full time

Job summary

Montage International seeks a Manager of Development & Administrative Services to lead day-to-day operations of the Development Department. You will collaborate with internal teams and partners, ensuring confidential, efficient processes that support strategic initiatives.

The role requires high-level calendar and travel coordination (domestic and international), strong communication, and a proactive, collaborative leadership style to drive departmental excellence and a culture of discretion and

Qualifications

• Bachelor's degree or 5-7 years of progressive experience in executive administration.
• Experience coordinating executive calendars and travel.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Oversee day-to-day administrative and operational activities of the Development Department.
• Coordinate complex executive scheduling and travel (domestic and international).
• Support department communications, reporting, and project cadence.
• Drive processes improvements and maintain deadlines and documents.
• Foster a collaborative high-performing team environment.

Skills

Executive administration

Communication

Team collaboration

Education

Bachelor's degree

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

At Montage International It's All Because of YOU!

Manager, Development & Administrative Services

Imagine turning your passion and talent into a fulfilling career. Imagine a beautiful workplace where you can learn, grow, and have fun. At Montage International, we know our success is all because of you. Here, you're not just an associate but a passionate creator of authentic, personalized experiences. You'll feel empowered to think creatively, discover career growth opportunities, and have fun while crafting lasting, cherished moments for our guests. Working at Montage International is more than a job; it's a way of life. Don't just imagine the possibility - join us.

The Manager, Development & Administrative Services, is responsible for a broad range of complex, confidential and highly visible administrative and operation functions. This role manages day-to-day administrative and operational activities of the Development Department while supporting multiple development initiatives and serving as a key liaison among internal teams, external partners and stakeholders. Key responsibilities include overseeing complex executive scheduling, coordinating multifaceted domestic and international travel, facilitating departmental communications, implementing process improvements, managing critical deadlines and reporting requirements, supporting the department's meeting and project cadence, driving follow-through on key priorities and fostering a collaborative high performing team environment.

Your Leadership

Lead and oversee the administrative and operational functions of the Development Department, ensuring effective coordination of departmental activities, achievement of departmental objectives, collaboration with cross-functional stakeholders, and serve as the primary point of contact for departmental operational matters.

Coordinate and manage complex executive calendars, including high volume scheduling across multiple stakeholders while overseeing detailed domestic and international travel arrangements involving multi=destination itineraries, changing business requirements and time-sensitive logistical considerations. Anticipate scheduling conflicts, prioritize competing demands and ensure executives are appropriately prepared for meetings, travel and key engagements.

Coordinate and manage designated development related meetings, property visits and partners' engagements ensuring seamless logistical execution and alignment with development priorities. Prepare agendas and supporting materials, coordinate participants and actively monitor travel arrangements, communicate delays or cancellations and resolving issues in real time to ensure seamless logistics.

Provide exceptional support to internal and external stakeholders which may include managing property reservations for development partners.

Manage department communications including compiling and distributing weekly reports and updates as well as the quarterly team newsletter.

Process expense reports for designated executives and maintain oversight of critical deadlines.

Support the administration and tracking of contracts, confidentiality agreements and other departmental documentation, coordinating with Legal, Finance and internal stakeholders as appropriate. Maintain organized departmental materials, including samples, presentations, reports, agreements, correspondence and other development-related documents.

Identify and implement process improvements, procedures, and best practices that enhance departmental efficiency, effectiveness and operational excellence.

Foster a positive and collaborative team culture through the planning and coordination of team building activities strengthening working relationships and supporting a high performing and inclusive environment.

Demonstrate flexibility and responsiveness to support critical business needs which may occasionally arise outside of regular business hours.

Maintain confidentiality and strict discretion.

About You

You are passionate about Operations and Administration

You are a pro-active business partner

You are open to learning, developing, and growing both yourself, personally, and helping others do the same

You are trustworthy and have integrity

Must Haves

Bachelor's degree or minimum of 5-7 years of progressive experience in execu