Security Operations & Admin Coordinator

CoolWorks.com - Jobs in Great Places; Big Sky (MT); On-site; USD 42,000 - 56,000; Full time

Job summary

Montage Big Sky is seeking a detailed, service-driven Security Coordinator to support the daily operations of our Security Department. This role acts as the primary administrative partner, ensuring efficient coordination of reports, scheduling, and training records in a luxury hospitality setting.

The ideal candidate will be highly organized, discreet, and able to manage multiple priorities while maintaining confidentiality.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative, office coordination, executive assistant, or similar experience.
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while supporting a collaborative team environment.
• Administrative experience within an environment with high regard to confidentiality.
• Experience with scheduling, timekeeping, reporting systems, or workforce management software.
• Previous experience supporting department leaders or management teams.

Responsibilities

• Provide comprehensive administrative support to the Director of Security and Security Leadership Team.
• Manage department correspondence, emails, phone calls, and internal communications.
• Prepare, edit, and maintain reports, presentations, meeting agendas, and departmental documents.
• Coordinate and schedule meetings, interviews, training sessions, and department events.
• Maintain organized electronic and physical filing systems for security records and documentation.
• Assist with onboarding paperwork and administrative processes for new security associates.
• Support scheduling administration, including shift roster updates, timekeeping review, and coordination of schedule changes.
• Track and maintain security certifications, licenses, training records, and compliance documentation.
• Coordinate uniform orders, department supplies, equipment inventories, and vendor requests.
• Process departmental purchase requests, invoices, expense reports, and budget tracking documentation.
• Assist with maintaining department policies, procedures, and standard operating guidelines.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Discretion

Attention to detail

Time management

Education

High school diploma

Job description

Montage Big Sky is seeking a detailed, service-driven Security Coordinator to support the daily operations of our Security Department. This role acts as the primary administrative partner, ensuring efficient coordination of reports, scheduling, and training records in a luxury hospitality setting.

The ideal candidate will be highly organized, discreet, and able to manage multiple priorities while maintaining confidentiality.