Administrative Manager

Career Group; California (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

A global investment firm is seeking an experienced Administrative Services Supervisor to lead a team of administrative professionals. The role involves supervising staff, managing workloads, and driving operational excellence through process improvements. Candidates should have over 10 years of experience in administrative support and proven leadership skills. This position is based in California, MO.

Qualifications

• 10+ years of administrative or executive support experience, with 3–5 years in a supervisory role.
• Background in managing calendars, travel, expenses, and department workflows.
• Ability to lead teams through change and drive process improvements.

Responsibilities

• Supervise and mentor administrative staff, providing coaching and development.
• Partner with leaders to align support with business needs.
• Implement processes that enhance efficiency and communication.

Skills

Team leadership

Process improvements

Problem-solving

Administrative support

Communication

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Job description

Our client, a prestigious global investment firm, is seeking an experienced Administrative Services Supervisor to lead and develop a team of administrative professionals. This person will ensure seamless, high-quality support across departments while driving efficiency, collaboration, and operational excellence.

Key Responsibilities

• Supervise and mentor administrative staff, providing coaching, feedback, and professional development.
• Partner with leaders to align administrative support with evolving business needs.
• Manage workloads, staffing, and coverage to maintain top-tier service levels.
• Recruit, onboard, and train new team members; oversee performance and engagement.
• Implement and refine processes that enhance efficiency, technology adoption, and communication.
• Support occasional hands‑on administrative tasks to model best practices and ensure smooth operations.
• Contribute to a positive, fair, and collaborative team culture.

Qualifications

• 10+ years of administrative or executive support experience, including 3–5 years in a supervisory or team lead role.
• Strong background in managing calendars, travel, expenses, and department workflows.
• Proven ability to lead teams through change and drive process improvements.
• Excellent communication, organizational, and problem‑solving skills.
• Proficiency in Microsoft Office and familiarity with enterprise platforms.
• Associate’s degree or equivalent experience preferred.