Executive Support & Coordination Specialist

Shenandoah Valley Electric Cooperative, Inc.; Virginia; On-site; USD 50,000 - 67,000; Full time

Job summary

Shenandoah Valley Electric Cooperative in Virginia seeks an Administrative Coordinator to support senior management with calendar management, records, and communications. You will arrange travel, process reimbursements, and draft agendas for cross-departmental meetings while ensuring confidentiality and professional conduct.

The role requires an associate degree and 5 years of admin support, with notary or ability to obtain within 6 months, and strong MS Office skills.

Qualifications

• Associate’s degree in business administration or related field is required.
• Five years of administrative support experience; experience supporting senior level management is preferred.
• Experience with scheduling.
• Experience making travel arrangements.
• Notary Public or ability to obtain appointments within 6 months.
• Expert experience using PCs, mobile technology, Microsoft Office suite, research methods and other office equipment.

Responsibilities

• Maintain the senior management team calendar for internal meetings, deadlines and major events; coordinating food and meeting space logistics as requested.
• Maintain and organize confidential corporate records, contracts, files and strategic documents per document control policies and procedures; assist with archiving corporate documents.
• Monitor and coordinate senior management communications, as requested, prioritizing appropriately and maintaining confidentiality.
• Coordinate travel arrangements, hotel reservations and event registrations for members of the board of directors and senior management team.
• Reconcile credit card charges and expense reimbursements for members of the senior management team.
• Process stipends and expense reimbursements for the board of directors.
• Assist with administrative support for those members of the senior management team that are leaders of affiliate organizations, such as the Rural Electric Management Development Council.
• Draft and distribute agendas, materials and notes as requested for meetings.

Skills

Scheduling

Travel arrangements

Discretion

Communication

Confidentiality

Driver's license

Education

Associate’s degree in business administration or related field

Tools

Microsoft Office suite

PCs & mobile technology

Job description

Shenandoah Valley Electric Cooperative in Virginia seeks an Administrative Coordinator to support senior management with calendar management, records, and communications. You will arrange travel, process reimbursements, and draft agendas for cross-departmental meetings while ensuring confidentiality and professional conduct.

The role requires an associate degree and 5 years of admin support, with notary or ability to obtain within 6 months, and strong MS Office skills.