Executive Administrative Support– Senior (TS/SC W/POLY) Charlottesville, VA

SHINE Systems; Charlottesville (VA); On-site; USD 94,500 - 115,500; Full time

Job summary

A defense contractor in Charlottesville, Virginia is seeking a Senior Executive Support Specialist to provide top-tier administrative support to executive leadership. Candidates must have over 7 years of relevant experience, including strong skills in managing executive calendars and crafting correspondence. An active TS/SCI security clearance is necessary for this role, which offers a competitive salary starting at $105K based on experience.

Qualifications

• Minimum of 7 years’ experience in a Senior Executive Support position.
• Must support directorate-level or executive staff.
• Willing to get a CI Polygraph or already have one.

Responsibilities

• Collect and prepare operating reports and budget expenditures.
• Manage senior leadership calendars and appointments.
• Assist in preparation of executive presentations and reports.

Skills

Active TS/SCI clearance

Experience managing executive calendars

Crafting executive-level correspondence

Knowledge of DoD processes

Preparation of charts and graphs

Education

Bachelor’s Degree

Job description

Overview

SHINE Systems, LLC, is currently seeking a Senior Executive Support Specialist located in Charlottesville, Virginia. Executive Support Specialists work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.

Duties include, but are not limited to:

• Collect and prepare operating reports and budget expenditures.
• Prepare staff summary sheets, memorandum of agreements, and official memos.
• Facilitate Defense Travel Service (DTS) travel for senior personnel.
• Schedule conference rooms and appointments.
• Manage senior leadership calendars.
• Maintain internal files and records management.
• Assist in the preparation of presentations.
• Assist in updating/developing office level standard operating procedures (SOP).
• Provide support to the e-Task management system.
• Assist in managing time and labor, as needed.
• Maintain read-ahead books and files
• Assist in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees.
• Screens incoming correspondence and determines appropriate action.
• Review outgoing correspondence and reports ensuring proper formats, grammar and coordination.
• May require Special Access Program (SAP) access.
• Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence.

Experience / Education

• 7 years’ experience in a Senior Executive Support position, with a minimum of 3 years supporting directorate-level or executive staff
• Active TS/SCI and willing to get a CI Polygraph or already have one.
• Working knowledge and understanding of DoD processes and terminology
• Bachelor’s Degree preferred
• Experience with managing executive calendars and time keeping tasks and travel order processing procedures
• Experience in the preparation, crafting and editing of executive-level and technical correspondence, summaries, guidance and other documents
• Experience in travel order processing procedures.

Compensation & Requirements

• Salary $105 + DOE

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative, Project Management, and Strategy/Planning
• Industries: Defense and Space Manufacturing, Armed Forces, and Government Administration

Note: This description reflects the responsibilities and qualifications required at the time of posting and is subject to change.