Executive Administrative & Operations Coordinator

Virginia Tech; Blacksburg (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Virginia Tech is seeking an experienced administrative professional to support the Department Head in Agricultural, Leadership, and Community Education. You will manage the Department Head’s calendar, meetings, travel, and correspondence, and prepare briefing materials for decision-making.

You will coordinate annual reports, assist with confidential faculty processes (promotion/tenure, onboarding, annual reviews), and serve as the HR liaison for recruitment and personnel changes, ensuring

Qualifications

• Experience providing administrative support to senior leadership and calendar management.
• Experience coordinating HR processes such as recruitment, onboarding, or personnel records.
• Ability to handle confidential information with discretion and good judgment.
• Experience coordinating recurring reports and collecting information from multiple contributors.
• Experience using enterprise administrative systems (HR, finance, records, reporting).
• Strong computer skills with word processing, spreadsheets, presentations, and calendars.
• Excellent written and verbal communication, organization, and time management.
• Ability to manage competing priorities and build cross-functional relationships.

Responsibilities

• Provide high-level administrative support to the Department Head of Agricultural, Leadership, and Community Education.
• Coordinate calendar, meetings, travel, and correspondence for the Department Head.
• Prepare briefing materials and follow-up activities; manage stakeholder communications.
• Coordinate departmental annual reporting with timelines and complete submissions.
• Support confidential faculty personnel processes including promotions and tenure.
• Serve as HR liaison for recruitment, onboarding, and personnel changes.
• Provide general financial coordination and inter-office communications across offices.
• Coordinate facilities, space, and service/repair requests; maintain confidentiality and compliance.

Skills

Calendar management

Meeting coordination

HR processes

Confidential data handling

Reporting

Enterprise systems

Microsoft 365

Communication skills

Tools

Banner/HR systems

Finance/records software

Job description

Virginia Tech is seeking an experienced administrative professional to support the Department Head in Agricultural, Leadership, and Community Education. You will manage the Department Head’s calendar, meetings, travel, and correspondence, and prepare briefing materials for decision-making.

You will coordinate annual reports, assist with confidential faculty processes (promotion/tenure, onboarding, annual reviews), and serve as the HR liaison for recruitment and personnel changes, ensuring