Project Coordinator

Electrical Generating Systems Association; Chesapeake (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Individual Health Insurance Coverage

Personal/Vacation Time

Dental Insurance Available

Vision Insurance Available

401(k) matching

Employee assistance program

Job summary

A dynamic power solutions company based in Chesapeake, Virginia is seeking a Project Coordinator. This position involves managing projects from sales hand-off through delivery and close-out, with a strong emphasis on communication and task management. The ideal candidate should have 1-3 years of experience in project coordination, and proficiency in Microsoft Word, Excel, and Adobe is preferred. The role offers various benefits including health insurance and 401(k) matching.

Qualifications

• 1-3 years of experience in project coordination or management.
• Ability to effectively communicate both verbally and in writing.
• Strong task management skills.
• Proficiency with MS Word, Excel, and Adobe

Responsibilities

• Coordinate with Sales Reps to review and launch projects.
• Manage submittal creation, resubmittal order entry, and tracking.
• Verify accuracy of vendor documentation.
• Communicate proactively with customers on delivery and scheduling.
• Anticipate project obstacles and escalate issues.
• Prepare close-out packages and project cost reports.
• Participate in weekly sales and operations meetings to ensure alignment

Skills

Project Coordination

Communication Skills

Task Management

Microsoft Word

Microsoft Excel

Adobe

Tools

Microsoft Word

Excel

Adobe

Job description

Come join our team, an established growing company with great benefits! Bay Power Solutions is a leader in the Industrial and Emergency Power Systems sector throughout southern Virginia and southern West Virginia. Seeking candidates for our Project Coordinator role, based of our Headquarters in Chesapeake Virginia, who thrive in a momentum, ownership, and team environments.

This is not a data-entry position—it’s a dynamic coordination role that demands big-picture awareness, strong judgment, and confident communication. You’ll manage projects from sales hand-off through delivery and close-out, ensuring customers, suppliers, and internal teams stay aligned.

BENEFITS

• Individual Health Insurance Coverage
• Personal/Vacation Time
• Dental Insurance Available
• Vision Insurance Available
• 401(k) matching
• Employee assistance program

GENERAL DUTIES

• Coordinate with Sales Reps to review and launch new generator and ATS projects
• Manage submittal creation, resubmittal order entry, and production tracking
• Verify accuracy of vendor documentation before release
• Communicate proactively with customers about delivery, schedule changes, and site coordination
• Anticipate obstacles and elevate issues before they impact schedule or margin
• Prepare close-out packages, warranty documents, and project cost reportsParticipate in weekly sales and operations meetings to ensure alignment

GREAT CANDIDATES WILL HAVE…

• 1 – 3 Years in Project Coordination/Management
• Ability to receive direction and effectively communicate, verbally and in writing
• Strong Task Management skills
• Proficiency in Microsoft Word, Excel, and Adobe

How to Apply: Select Position Dropdown: Project Coordinator and complete the form, please be sure to upload your resume. https://www.baypowersolutions.com/apply-now/