Executive Support & Concierge Specialist

TD Bank Group; New York (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

TD Bank Group in New York is seeking an Executive Support Coordinator to provide high-touch, confidential administrative support to senior executives. You will partner with Facilities, Security, Food Services and workplace teams to streamline meetings, travel, and special projects, while maintaining discretion and a service-oriented approach.

The role requires an Associate's or Bachelor's degree, strong clerical skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate's or Bachelor's degree or progressive work experience in addition to experience below 3+ years of related experience
• Exceptional clerical and administrative skills
• Knowledge of division organization, terminology and operations
• Ability to work independently and within a team
• Proven organizational skills, with ability to keep others focused, on task and efficient
• Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise
• Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software

Responsibilities

• Answers telephone, screens calls, takes messages and receives visitors
• Organizes mail and other executive paperwork, forwards to appropriate party
• Establishes and maintains highly confidential files and records
• Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations
• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment
• Schedules appointments and coordinates arrangements for meetings, conferences and travel itineraries
• Performs a variety of duties to conserve the time of the executive
• Demonstrates tact and discretion due to high level contacts
• Assists with confidential functions including merger & acquisition early stage meetings
• Compiles, formats, prepares and distributes Board materials and records

Skills

Executive support

Hospitality experience

Discretion

Organization

Communication skills

Education

Associate's or Bachelor's degree

Tools

Spreadsheets

Reporting tools

Presentation software

Job description

TD Bank Group in New York is seeking an Executive Support Coordinator to provide high-touch, confidential administrative support to senior executives. You will partner with Facilities, Security, Food Services and workplace teams to streamline meetings, travel, and special projects, while maintaining discretion and a service-oriented approach.

The role requires an Associate's or Bachelor's degree, strong clerical skills, and the ability to manage multiple priorities in a fast-paced environment.