Executive Support & Calendar Lead

PIMCO Europe Ltd.; Austin (TX); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

PIMCO Europe Ltd. in Austin, TX, seeks an experienced administrative professional to provide comprehensive support to senior executives. You will act as a proactive gatekeeper, manage complex calendars, handle communications, and coordinate meetings and events.

The role requires at least five years of admin experience, strong MS Office skills, discretion, and the ability to adapt to changing priorities. You will maintain calendars, draft emails, supervise travel, expenses, and ensure data

Qualifikationen

• Minimum of five years of administrative experience.
• Experience supporting multiple senior executives.
• Proven ability to manage calendars and prioritize meetings.
• Strong MS Office skills required.
• Excellent written and verbal communication.
• High ethical standards and ability to handle confidential information.

Aufgaben

• Provide comprehensive administrative support to executives.
• Manage calendars and schedule internal and external meetings.
• Coordinate conference rooms, catering, AV, and offsite events.
• Organize client meetings and internal events, ensuring logistics run smoothly.
• Maintain CRM/Perform data integrity for client meals, gifts, and entertainment.
• Support ad-hoc projects and cross-team communications.

Kenntnisse

Calendar management

MS Office proficiency

Executive support

Time management

Organization

Communication skills

Discretion / confidentiality

Proactive mindset

Problem solving

Multitasking

Ausbildung

Two-year college degree (preferred)

Tools

Zoom

Box

Slack

Concur

Navan

Condeco

Service Now

Jobbeschreibung

PIMCO Europe Ltd. in Austin, TX, seeks an experienced administrative professional to provide comprehensive support to senior executives. You will act as a proactive gatekeeper, manage complex calendars, handle communications, and coordinate meetings and events.

The role requires at least five years of admin experience, strong MS Office skills, discretion, and the ability to adapt to changing priorities. You will maintain calendars, draft emails, supervise travel, expenses, and ensure data