Executive Sourcing Admin & Data Coordinator

ASM International; Phoenix, Northern (AZ, KY); Hybrid; USD 40,000 - 60,000; Part time

Job summary

ASM International is seeking a Fixed-Term Sourcing Specialist/Assistant to provide high-level administrative support to the Global Sourcing leadership team. You will manage calendars, meetings, travel, and leadership communications, while maintaining sourcing data and generating reports.

The role focuses on data accuracy, process improvement, and collaboration with internal stakeholders and suppliers to drive project execution.

Qualifications

• 3+ years of administrative, business support, project coordination, or related experience.
• Strong data management and analytical skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Excel, PowerPoint, Outlook, and Teams.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently in a fast-paced environment and manage competing priorities.

Responsibilities

• Manage executive calendars, meetings, travel arrangements, and leadership communications.
• Prepare agendas, presentation materials, meeting notes, and follow-up action trackers.
• Maintain, organize, and validate sourcing-related data, reports, dashboards, and documentation.
• Consolidate information from multiple sources and ensure data accuracy, completeness, and timeliness.
• Generate routine and ad hoc reports for leadership reviews and business updates.
• Coordinate with internal stakeholders and suppliers to gather information and support project execution.
• Track action items, milestones, and deliverables across sourcing initiatives.
• Support document control, filing systems, and records management activities.
• Assist with special projects, process improvements, and organizational initiatives as assigned.

Skills

Data management

Analytical skills

Administrative support

Project coordination

Attention to detail

Organizational skills

Communication

Multitasking

Discretion

Tools

Excel

PowerPoint

Outlook

Teams

Job description

ASM International is seeking a Fixed-Term Sourcing Specialist/Assistant to provide high-level administrative support to the Global Sourcing leadership team. You will manage calendars, meetings, travel, and leadership communications, while maintaining sourcing data and generating reports.

The role focuses on data accuracy, process improvement, and collaboration with internal stakeholders and suppliers to drive project execution.