Executive Sourcing & Data Coordinator

ASM; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

ASM is seeking a Fixed-Term Sourcing Specialist/Assistant to provide high-level administrative support to the Global Sourcing leadership team in Phoenix. You will manage calendars, coordinate meetings, and maintain sourcing data to enable effective decision-making.

This role requires strong data management, advanced Excel/PowerPoint/Outlook/Teams skills, and the ability to handle confidential information with discretion in a fast-paced environment.

Qualifications

• 3+ years of administrative, business support, project coordination, or related experience.
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• Strong data management and analytical skills with exceptional attention to detail.
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• Proficiency in Excel, PowerPoint, Outlook, and Teams.
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• Ability to handle confidential information with professionalism and discretion.
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• Excellent organizational, communication, and multitasking abilities.
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• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage executive calendars, meetings, travel arrangements, and leadership communications.
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• Prepare agendas, presentation materials, meeting notes, and follow-up action trackers.
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• Maintain and validate sourcing-related data, reports, dashboards, and documentation.
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• Consolidate information from multiple sources ensuring data accuracy and timeliness.
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• Generate routine and ad hoc reports for leadership reviews.
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• Coordinate with stakeholders and suppliers to gather information for projects.
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• Track action items, milestones, and deliverables across sourcing initiatives.
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• Support document control, filing, and records management tasks.
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• Assist with special projects and process improvements.

Skills

Data management

Analytical thinking

Attention to detail

Communication

Multitasking

Independent work

Calendar management

Tools

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

ASM is seeking a Fixed-Term Sourcing Specialist/Assistant to provide high-level administrative support to the Global Sourcing leadership team in Phoenix. You will manage calendars, coordinate meetings, and maintain sourcing data to enable effective decision-making.

This role requires strong data management, advanced Excel/PowerPoint/Outlook/Teams skills, and the ability to handle confidential information with discretion in a fast-paced environment.