Sourcing Specialist / Assistant (20 hours / week, 6 months)

ASM International; Phoenix, Northern (AZ, KY); Hybrid; USD 40,000 - 60,000; Part time

Job summary

ASM International is seeking a Fixed-Term Sourcing Specialist/Assistant to provide high-level administrative support to the Global Sourcing leadership team. You will manage calendars, meetings, travel, and leadership communications, while maintaining sourcing data and generating reports.

The role focuses on data accuracy, process improvement, and collaboration with internal stakeholders and suppliers to drive project execution.

Qualifications

• 3+ years of administrative, business support, project coordination, or related experience.
• Strong data management and analytical skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Excel, PowerPoint, Outlook, and Teams.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently in a fast-paced environment and manage competing priorities.

Responsibilities

• Manage executive calendars, meetings, travel arrangements, and leadership communications.
• Prepare agendas, presentation materials, meeting notes, and follow-up action trackers.
• Maintain, organize, and validate sourcing-related data, reports, dashboards, and documentation.
• Consolidate information from multiple sources and ensure data accuracy, completeness, and timeliness.
• Generate routine and ad hoc reports for leadership reviews and business updates.
• Coordinate with internal stakeholders and suppliers to gather information and support project execution.
• Track action items, milestones, and deliverables across sourcing initiatives.
• Support document control, filing systems, and records management activities.
• Assist with special projects, process improvements, and organizational initiatives as assigned.

Skills

Data management

Analytical skills

Administrative support

Project coordination

Attention to detail

Organizational skills

Communication

Multitasking

Discretion

Tools

Excel

PowerPoint

Outlook

Teams

Job description

Step into a career with ASM, where cutting edge technology meets collaborative culture.

For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving.Butwe’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential.

The Fixed-Term Sourcing Specialist/Assistant provides high-level administrative and operational support to the Global Sourcing leadership team. This role is responsible for calendar management, meeting coordination, data administration, reporting, and maintaining sourcing-related information to support effective decision-making and organizational efficiency.

Key Responsibilities

• Manage executive calendars, meetings, travel arrangements, and leadership communications.
• Prepare agendas, presentation materials, meeting notes, and follow-up action trackers.
• Maintain, organize, and validate sourcing-related data, reports, dashboards, and documentation.
• Consolidate information from multiple sources and ensure data accuracy, completeness, and timeliness.
• Generate routine and ad hoc reports for leadership reviews and business updates.
• Coordinate with internal stakeholders and suppliers to gather information and support project execution.
• Track action items, milestones, and deliverables across sourcing initiatives.
• Support document control, filing systems, and records management activities.
• Assist with special projects, process improvements, and organizational initiatives as assigned.

Required Qualifications

• 3+ years of administrative, business support, project coordination, or related experience.
• Strong data management and analytical skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Excel, PowerPoint, Outlook, and Teams.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently in a fast-paced environment and manage competing priorities.

Preferred Qualifications

• Exposure to sourcing, supply chain, procurement, or operations environments.
• Experience with data visualization, reporting tools, or business analytics platforms.

Key Success Factors

• Exceptional data accuracy and organization.
• Proactive problem-solving and follow-through.
• Strong customer service mindset and executive presence.
• Ability to transform complex data into clear, actionable information for leadership.

We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect.

ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.