Executive Secretary & Office Coordinator

Nimbus Meadows Group; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Professional development opportunities

Job summary

Nimbus Meadows Group in Nashville, TN is seeking a full-time Secretary to manage office operations, calendars, records, and communications. You will support meetings, coordinate travel, and handle a variety of administrative tasks with accuracy and discretion.

The role emphasizes organizational excellence, proficiency with Microsoft Office (Outlook, Word), strong communication, and teamwork in a small, growing company.

Qualifications

• Excellent organizational skills.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy.
• Customer service orientation.

Responsibilities

• Manage scheduling and calendar appointments for the executive team.
• Handle calls, emails, and messages with professionalism and efficiency.
• Prepare and distribute meeting agendas, minutes, and follow-ups.
• Assist with travel arrangements and accommodations for the executive team.
• Maintain and update company records and files.
• Support the executive team with administrative tasks and projects.
• Provide exceptional customer service to clients and stakeholders.
• Assist with event planning and coordination.

Skills

Excellent organizational skills

Strong communication skills

Attention to detail

Customer service orientation

Tools

Microsoft Office Suite

Outlook

Word

Job description

Nimbus Meadows Group in Nashville, TN is seeking a full-time Secretary to manage office operations, calendars, records, and communications. You will support meetings, coordinate travel, and handle a variety of administrative tasks with accuracy and discretion.

The role emphasizes organizational excellence, proficiency with Microsoft Office (Outlook, Word), strong communication, and teamwork in a small, growing company.