Executive Secretary and Administrative Assistant

Knowledge Builders Inc; Buffalo (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Knowledge Builders Inc. in Buffalo seeks an Executive Secretary and Administrative Assistant to handle phones, screen visitors, schedule rooms, support meetings, and assist with projects.

You will type documents, update databases, manage mail and both paper and electronic files, and assemble orientation packets. The role requires accuracy, teamwork, and the ability to multitask in a busy office.

Qualifications

• Answering phones and directing calls to appropriate parties.
• Screening and directing visitors to the right contacts.
• Scheduling room reservations and assisting with meetings.
• Assisting Admin Team with projects and filing/documents.
• Typing documents, updating databases, and mail responsibilities.
• Handling paper and electronic files and orientation packets.

Responsibilities

• Answer phones, screen calls, and direct to appropriate parties.
• Screen visitors and coordinate with office staff.
• Schedule room reservations and assist in meetings.
• Support Admin Team with project work and documentation.
• Type, file, copy, scan, and manage mail tasks.
• Prepare orientation packets and maintain file systems.

Skills

Phone skills

Organization skills

Attention to detail

Multi-tasking

Teamwork

Typing

Filing and scanning

Tools

Microsoft Office Suite

Office 365 Email

Word

Excel

PowerPoint

Access

Calendar reservations

Job description

Job Description

Job Description

JOB-20890 Executive Sec. and Admin Assistant-25924

Duties include but are not limited to:

• Answering phones, screening and directing incoming calls to appropriate parties
• Screening and directing visitors
• Scheduling room reservations
• Assisting with meetings
• Assisting Admin Team with projects
• Typing documents
• Updating databases
• Incoming and Outgoing Mail responsibilities
• Working with paper and electronic files
• Makes up Orientation Packets
• Other tasks as assigned

Professional Skills

• Professional phone skills
• Excellent organization skills and attention to detail
• Ability to multi-task and work in a team setting
• Good Administrative Assistant skills including typing, filing, copying, scanning
• Proficiency in Microsoft Office Suite, including:
  • Office 365 Email and creating calendar reservations
  • Word
  • Excel
  • PowerPoint
  • Access

Company Description

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.

Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.

We are dedicated to recruiting candidates who consistently exceed our customers’ expectations.

We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.