Executive Secretary-Administrative Assistant

JobDiva, Inc.; Manchester (CT); On-site; USD 33,000 - 37,000; Full time

Job summary

JobDiva, Inc. in Manchester, CT is seeking an Executive Assistant for a temp-to-hire opportunity. You will draft and edit correspondence and reports, organize mail and email traffic, and maintain extensive filing systems.

You will support management by handling confidential information, coordinating databases, conducting light research, and greeting onsite guests while ensuring accuracy and timely follow-up on tasks.

Qualifications

• Experience drafting and editing formal documents.
• Ability to manage large volumes of correspondence.
• Strong file and data management skills.
• Experience handling confidential information.

Responsibilities

• Draft, compose, and edit correspondence and reports.
• Organize and track written and email correspondence; logs and follow-up.
• Maintain physical and computerized filing systems.
• Manage databases and corporate files for accuracy.
• Conduct internet research and generate data reports.
• Communicate clearly on management's behalf while protecting confidentiality.
• Answer calls and greet onsite guests.
• Assist with input and output of financial documents.
• Perform other office tasks as required.

Skills

Written communication

Organizational skills

Research skills

Data entry

Telephone etiquette

Tools

Microsoft Office

SharePoint

Job description

Executive Assistant!

Temp. to hire Opportunity

• Draft, compose, design and edit correspondence, reports and other formal documents using various software
• Organize, manage and track written and email correspondence; maintain logs and record follow-up activity
• Draft correspondence provided through dictation
• Maintain extensive physical and computerized file and record systems
• Organize, update and maintain business/customer databases and corporate files to ensure completeness and accuracy
• Conduct internet research; collect, review and prepare information; run system queries and reports to provide data
• Provide clear communication on the management's behalf within and outside the company while maintaining the security of confidential information.
• Answer and log inbound telephone calls providing accurate information
• Greet and assist onsite guests
• Assist with the input and output of financial documents and reports
• Perform other office tasks as required

Pay rate: $24-$27 depending on experience