Executive Sec. and Admin Assistant-25924

Knowledge Builders Inc; Buffalo (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

Knowledge Builders Inc in Buffalo, NY is seeking an organized Administrative Assistant to join our team. You will answer phones, screen visitors, schedule room reservations, assist with meetings, and support the Admin Team with projects, while maintaining accurate paper and electronic files.

The role requires strong MS Office skills (Office 365, Word, Excel, PowerPoint, Access), attention to detail, and the ability to multi-task in a collaborative environment.

Qualifications

• Experience with answering phones and directing calls.
• Ability to screen visitors and manage access.
• Experience with scheduling and room reservations.
• Proficiency in typing, filing, copying, and scanning.
• Strong Microsoft Office proficiency.

Responsibilities

• Answer phones and direct calls to appropriate parties.
• Screen and direct visitors.
• Schedule room reservations and assist with meetings.
• Assist Admin Team with projects.
• Update databases and manage files (paper and electronic).
• Make up Orientation Packets.
• Handle incoming and outgoing mail.

Skills

Phone skills

Organization

Multitasking

Administrative support

Tools

Office 365

Word

Excel

PowerPoint

Access

Job description

Job Description Duties Include But Are Not Limited To
Answering phones, screening and directing incoming calls to appropriate parties
Screening and directing visitors
Scheduling room reservations
Assisting with meetings
Assisting Admin Team with projects
Typing documents
Updating databases
Incoming and Outgoing Mail responsibilities
Working with paper and electronic files
Makes up Orientation Packets
Other tasks as assigned
Professional phone skills
Excellent organization skills and attention to detail
Ability to multi-task and work in a team setting
Good Administrative Assistant skills including typing, filing, copying, scanning
Proficiency In Microsoft Office Suite, Including

• Office 365 Email and creating calendar reservations
• Word
• Excel
• PowerPoint
• Access

We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.