Executive Assistant to Special Services Director

Norman Public Schools; Norman (OK); On-site; USD 34,000 - 48,000; Full time

Job summary

Norman Public Schools is seeking an Administrative Assistant to the Director of Special Services. The role requires strong secretarial skills and experience within a school district, including drafting materials, scheduling, and maintaining confidential files.

Education starts with a high school diploma or GED; college hours are preferred. The position emphasizes reliability, computer proficiency (Word/Excel) and familiarity with Google Suite, PowerPoint, and Publisher.

Qualifications

• Must have a high school diploma or GED; college hours preferred.
• 3-5 years of successful secretarial/administrative experience in a school district preferred.
• Strong computer skills with Word and Excel; knowledge of PowerPoint, Publisher, and Google Suite desirable.

Responsibilities

• Type from rough drafts with graphics for agendas, memos, meeting reminders and in-service materials.
• Prepare and mail/distribute memos, correspondence, reports and communications; prepare agendas/minutes for administrators.
• Schedule meetings; arrange travel and room logistics; assist with food setup as needed.
• Receive calls, take messages, and record parent concerns; provide other assistance as needed.
• Work with Personnel to manage Tier 2 Certification records and required training for paraprofessionals.
• Process purchases and warehouse requisitions; handle blanket purchases and claim forms for Special Education and federal allocations.
• Perform other secretarial/clerical duties and assist with reception, switchboard, filing, and in-service setup.
• Perform other duties as assigned.

Skills

Customer service

Communication

Organization

Time management

Discretion

Education

High school diploma or GED

College hours preferred

3-5 years of secretarial/administrative experience in a school district

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Google Suite

Job description

Norman Public Schools is seeking an Administrative Assistant to the Director of Special Services. The role requires strong secretarial skills and experience within a school district, including drafting materials, scheduling, and maintaining confidential files.

Education starts with a high school diploma or GED; college hours are preferred. The position emphasizes reliability, computer proficiency (Word/Excel) and familiarity with Google Suite, PowerPoint, and Publisher.