Principal's Confidential Administrative Assistant

Bay City Public Schools; Bay City (MI); On-site; USD 22,000 - 29,000; Full time

Job summary

Bay City Public Schools seeks an Administrative Assistant to support the principal and serve the school community. The role requires handling confidential information, scheduling, budget duties, and coordinating communications with students, parents, staff, and visitors.

The ideal candidate will have a high school diploma (or GED) and at least two years of office experience, with strong MS Office skills and professionalism in a fast-paced school environment.

Qualifications

• High school diploma or GED and minimum two years of office experience.
• Ability to handle confidential information with discretion.
• Strong communication and organizational skills; proficiency with MS Office.

Responsibilities

• Maintain discretion and loyalty with confidential information.
• Serves as confidential administrative assistant to Principal.
• Schedules appointments for the Principal.
• Ability to work with a large, diversified population of students, staff, and parents.
• Assists with planning and organization of elementary activities and staff retirement/other gatherings.
• Budget duties for the building (petty cash, requisitions, monitoring, mileage and travel forms, etc.).
• Mail distribution (postal and interschool).
• Maintain building calendar of events and facility requests.
• Deposit/record all income for the school in compliance with procedures to ensure accuracy.
• Disperse/dispense medication to students pursuant to policies and law requirements and procedures.
• Provide basic first aid to students such as ice, bandages, etc.
• Process student lunch counts.
• Maintain and troubleshoot office equipment.
• Process student immunization records.
• Serve as a resource for employees, volunteers, students, parents, visitors, and the community.
• Process student progress reports.
• Orient sub teachers, volunteers, and noon aides to the building.
• Facilitate student transportation for the building assigned.
• Maks and receives telephone calls, takes messages, routes calls.
• Processing overload/stipend payments for building staff.
• Processes attendance/payroll for the building staff.
• Processes the Fourth week student count report.
• Organization of Student registration.
• Organization of Parent/Teacher conferences for the building.
• Preparation of the school newsletter.
• Schedule monthly faculty meetings, and any other school-related meetings.
• Tracking of probationary process for teacher tenure.
• Processing evaluations of building staff.
• Maintains school records and files for building, principal and related requirements.
• Reviews Principal's mail, brings attention to important pieces of mail.
• Greets visitors.
• Types, prepares, distributes, files records/reports (such as School Improvement, Annual Report, etc) correspondence etc. related to building functions and Principal needs.
• Assists/orientates substitute teachers.
• Delegates work as applicable to the position.
• Takes/transcribes notes for correspondence and meetings.
• Attend Open House and parent teacher conference as required.
• Public relations representative to parents and citizens.
• Good listener using a calming mannerism when individuals are angry or a stressful situation is present.

Skills

Discretion & loyalty

Communication

Organizational skills

Customer service

Multitasking

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

Bay City Public Schools seeks an Administrative Assistant to support the principal and serve the school community. The role requires handling confidential information, scheduling, budget duties, and coordinating communications with students, parents, staff, and visitors.

The ideal candidate will have a high school diploma (or GED) and at least two years of office experience, with strong MS Office skills and professionalism in a fast-paced school environment.