Executive Administrative Secretary, Special Programs

TrulyHired; Georgetown (SC); On-site; USD 36,000 - 48,000; Full time

Job summary

TrulyHired is seeking an Administrative Secretary to support the Director of Special Programs. The role requires organizing calendars, drafting reports, and coordinating meetings, travel, and events.

The ideal candidate will have a bachelor’s or associate degree and at least three years of general office experience, with strong interpersonal and proofreading skills. This on-site position supports district operations.

Qualifications

• Bachelor's degree preferred or associate degree required.
• Secretarial/bookkeeping experience and calculating skills.
• Minimum of 3 years in general office procedures.
• Familiarity with standard office equipment.
• Good interpersonal skills and excellent grammatical skills.
• Office management experience.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Provide executive-level administrative support to the Director of Special Programs.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, agendas, presentations, and meeting minutes.
• Screen phone calls, visitors, and email communications.
• Maintain confidential records and sensitive information per district policies.
• Organize and maintain electronic and paper filing systems.
• Prepare purchase requisitions and monitor purchase orders.
• Maintain budget spreadsheets and expenditure records.
• Process invoices and assist with payment tracking.
• Coordinate conference registrations, travel arrangements, and reimbursements.
• Assist with planning, coordinating and executing district-wide events.
• Communicate with administrators, bookkeepers, teachers, vendors, and consultants.
• Maintain accurate financial and program records.
• Ensure documentation complies with district record retention requirements.
• Prepare reports using district information systems, spreadsheets, and databases.
• Maintain office equipment and arrange service as needed.
• Maintain fixed assets inventory.
• Supervisor may assign other duties as needed.

Skills

Degree required

Secretarial experience

Bookkeeping experience

Office procedures

Interpersonal skills

Grammatical skills

Office management

Alternatives accepted

Education

Bachelor's or Associate degree

Job description

TrulyHired is seeking an Administrative Secretary to support the Director of Special Programs. The role requires organizing calendars, drafting reports, and coordinating meetings, travel, and events.

The ideal candidate will have a bachelor’s or associate degree and at least three years of general office experience, with strong interpersonal and proofreading skills. This on-site position supports district operations.