Administrative Assistant

Talentify; Boca Raton (FL); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Talentify in Boca Raton, FL seeks an experienced Administrative Assistant for a part-time, hourly role up to 30 hours per week on a flexible schedule. You will process correspondence by email and print, maintain databases of company contacts, and prepare summaries and reports from multiple sources.

The ideal candidate has 3–5 years in administration, excellent written and verbal communication, strong interpersonal and organizational skills, and proficiency with Microsoft Office.

Qualifications

• Three to five years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Part-time, hourly position up to 30 hours per week on a flexible schedule.

Responsibilities

• Process correspondence via email and print.
• Maintain databases of company contacts.
• Maintain email lists and other company lists.
• Prepare written summaries of data when needed.
• Prepare reports from multiple sources.
• Respond to and resolve administrative inquiries and questions.
• Schedule meetings and appointments for managers or supervisors.
• Assist with filings and document retention as needed.
• Maintain office supplies and coordinate maintenance of office equipment.
• Work on special projects with Executive Assistants or other assigned supervisors as needed.
• Perform other related duties as assigned.

Skills

Excellent verbal and written komunik?

Excellent interpersonal skills

Excellent organizational skills

Attention to detail

Ability to work independently

Tools

Microsoft Office Suite

Job description

Core Duties and Responsibilities:

• Ability to process correspondence via email and print
• Maintains databases of company contacts
• Maintain email lists and other company lists
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.
• Performs other related duties as assigned.

Position Requirements:

• Three to five years of experience in an administrative role
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• This is a part-time, hourly position requiring approximately up to 30 hours per week on a flexible schedule

Equal Opportunity Employer
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