Executive Secretary

Azend Pharma; SOUTH PLAINFIELD (NJ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

Azend Pharma is seeking an Executive Secretary to provide high-level administrative support to our C-suite. The role emphasizes discretion, organization, and proactive problem-solving in a fast-paced environment.

The ideal candidate will have 2–5 years of experience supporting executives, strong MS Office skills, and the ability to manage complex calendars and travel arrangements. A Bachelor’s degree is preferred but not mandatory with relevant experience.

Qualifications

• Bachelor’s degree preferred but not mandatory with relevant experience.
• 2–5 years of experience as an Executive Secretary or in a similar role supporting C‑suite executives.
• Strong organizational, time-management, and communication skills.

Responsibilities

• Act as the primary point of contact between executives and internal/external stakeholders.
• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and manage correspondence, presentations, and reports with accuracy and confidentiality.
• Anticipate executives' needs and proactively provide solutions.
• Coordinate and organise executive events, meetings, and agendas.
• Handle confidential information with utmost discretion and professionalism.
• Ensure timely follow‑up on action items and assist in prioritising workload.
• Support special projects and initiatives as required.

Skills

Organizational skills

Time-management

Communication

Interpersonal skills

Emotional intelligence

Independent work

Proactive mindset

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Scheduling software

Job description

Job Summary

We are seeking a dedicated and detail‑oriented Executive Secretary to provide top‑notch administrative and organisational support to our C‑suite executives. The ideal candidate will have a proven track record of excellence, integrity, and professionalism, ensuring the seamless operation of executive tasks and responsibilities. If you are passionate about supporting leaders, thrive in a dynamic environment, and are willing to go above and beyond, we would love to hear from you!

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

Key Responsibilities

• Act as the primary point of contact between executives and internal/external stakeholders.
• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and manage correspondence, presentations, and reports with accuracy and confidentiality.
• Anticipate executives' needs and proactively provide solutions.
• Coordinate and organise executive events, meetings, and agendas.
• Handle confidential information with utmost discretion and professionalism.
• Ensure timely follow‑up on action items and assist in prioritising workload.
• Support special projects and initiatives as required.

Qualifications

• Education: Bachelor’s degree preferred but not mandatory with relevant experience.
• Experience:
  • 2-5 years of experience as an Executive Secretary or in a similar role supporting C‑suite executives.
  • Proven ability to manage multiple tasks and priorities effectively in a fast‑paced environment.
• Skills:
  • Exceptional organisational and time‑management skills.
  • Strong communication and interpersonal abilities.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
  • High level of integrity, discretion, and emotional intelligence.
  • Ability to work independently while demonstrating a proactive and solution‑oriented mindset.

Why Join Us?

• Opportunity to work with industry leaders in a dynamic and innovative environment.
• Competitive salary and benefits package.
• Supportive and collaborative work culture.
• Opportunities for personal and professional growth.