Executive Assistant

Yingling Aviation; Wichita (KS); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary with performance-based incentives

Comprehensive benefits package

Opportunities for professional growth

Supportive team culture

Job summary

A leading aviation services provider is seeking an experienced Executive Assistant to support the C-Suite, including the CEO, CFO, and COO. This role involves managing schedules, coordinating travel, and facilitating communications. The ideal candidate has over 6 years of executive support experience and excellent communication skills. Proficiency in Microsoft Office and a strong attention to detail are essential. This position offers competitive compensation and comprehensive benefits in a collaborative work environment.

Qualifications

• Minimum 6-8 years of experience in C-Level Executive support.
• Must be able to communicate difficult/sensitive information tactfully.
• Proficiency in reading and speaking English.

Responsibilities

• Schedule and manage appointments and meetings.
• Arrange travel for all executives.
• Serve as point of contact for internal and external communications.
• Create, edit, and proofread reports and presentations.
• Organize meetings, prepare agendas, and take minutes.

Skills

Strong interpersonal skills

Attention to detail

Analytical and problem-solving abilities

Ability to multi-task

Education

College Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

CORRIDOR

Job description

Support the entire C-Suite which includes the CEO, CFO and COO, and 2 Executive VPs. Skilled in managing multiple tasks, have excellent communication abilities, and demonstrate a strong attention to detail. This role requires a high degree of professionalism and the ability to handle sensitive information with discretion.

Primary Duties and Responsibilities

• Schedule and manage appointments and meetings.
• Arrange travel arrangements for all executives.
• Serve as the primary point of contact for internal and external communications, responding to inquiries and directing them appropriately.
• Create, edit, and proofread reports, presentations, and correspondence.
• Organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the planning and execution of special projects and initiatives as needed.
• Maintain an organized office environment, including managing office supplies and equipment.
• Works independently and/or within a team at the request of an executive on tasks which may include: planning and coordinating multiple presentations, and compiling/disseminating large volumes of information.
• Basic financial spreadsheet analyses.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Ability to anticipate needs of CEO, CFO and COO and take initiative to streamline processes.
• Expense report preparation including receipt management.
• Liaison between Executive Management and Senior Management/Staff.
• Correspond regularly with other administrative personnel and department heads.
• Professionally interact with stakeholders and Board Members as needed.
• Assists other Executive Management with other daily tasks as directed.

The above statements are intended to describe the general nature and level of work of the job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.

Education and Experience

College Degree in Business Administration or related field preferred.

Minimum 6-8 years’ experience in C-Level Executive support.

Communication Skills

Must be able to read and speak English.

Excellent verbal and written communication skills.

Must be able to communicate difficult/sensitive information tactfully.

Skills

• Strong interpersonal skills.
• Demonstrate ability to plan, coordinate and execute schedules.
• Strong analytical and problem-solving abilities.
• Exceptional attention to detail.
• Self-starts with initiative to multi-task.
• Ability to interact with all levels of management in a professional manner, both internally and externally.

Computer Skills

• High proficiency in Microsoft Word, Excel, PowerPoint and Outlook are required.
• CORRIDOR is a plus.

Office environment with daily interaction with all levels of management, staff, and customers.

What We Offer

• Competitive salary with performance-based incentives.
• Comprehensive benefits package, including health insurance and retirement plans.
• Opportunities for professional growth and development.
• A dynamic, supportive team culture that values innovation and collaboration.

Equal Opportunity Employer, including disability and protected veteran status.

Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test.