Executive Search Coordinator — Part-Time, Ground-Floor Role

George Mason University; Chantilly (VA); On-site; USD 34,000 - 55,000; Part time

Job summary

George Mason University’s Mason Executive Search Group seeks a Recruiter / Search Coordinator to join the in-house executive search function, supporting cabinet, dean, and senior administrator searches with the rigor of a retained firm. The position is part-time (28 hours per week) and on-site in Fairfax, VA.

You will read market intelligence, build target lists for national searches, initiate outreach to sitting deans and vice presidents, and manage scheduling and data discipline to run

Qualifications

• Bachelor's degree or equivalent professional experience.
• Strong attention to detail in scheduling, data entry, and candidate communications.
• Excellent written and verbal communication with professional outreach experience to senior leaders.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with the ability to work independently and take ownership of tasks.
• Interest in research, institutional dynamics, and talent markets.

Responsibilities

• Research & Sourcing: Build target lists of prospective candidates for cabinet, dean, and senior administrator searches; research candidate backgrounds; track competitor searches.
• Outreach & Candidate Engagement: Conduct initial outreach to prospective candidates and qualify interest with the Executive Search Leader; maintain high-quality candidate communication.
• Scheduling & Coordination: Coordinate interview scheduling and logistics across multiple concurrent searches; manage multi-party calendars; coordinate campus visit logistics.
• Data & Reporting: Maintain candidate records; produce progress reports and pipeline summaries; support MESG outreach and sourcing tracker.

Skills

Attention to detail

Excellent communication

Multitasking

Independent

Intellectual curiosity

Professional outreach

Education

Bachelor's degree or equivalent experience

Tools

CRM / ATS experience

Job description

George Mason University’s Mason Executive Search Group seeks a Recruiter / Search Coordinator to join the in-house executive search function, supporting cabinet, dean, and senior administrator searches with the rigor of a retained firm. The position is part-time (28 hours per week) and on-site in Fairfax, VA.

You will read market intelligence, build target lists for national searches, initiate outreach to sitting deans and vice presidents, and manage scheduling and data discipline to run