Executive Office Project & Scheduling Coordinator

Commonwealth of VA Careers; Virginia; On-site; USD 70,000 - 100,000; Full time

Job summary

George Mason University is seeking a senior-level administrative coordinator for the President’s Office in Fairfax, VA. You will manage complex calendars, coordinate travel, and support presidential activities and board engagements.

The role requires excellent communication, confidentiality, and the ability to operate in a fast-paced environment, with limited telework and on-site requirements. A high school diploma is required; a bachelor’s degree is preferred.

Qualifications

• High school diploma or equivalent.
• Experience providing senior-level administrative support in dynamic environments.
• Ability to communicate with a diverse internal and external community.
• Proficiency with Microsoft Office and electronic calendaring.
• Travel planning and reimbursement processes experience.

Responsibilities

• Provide scheduling and project support to the President's Office, including the Executive VP and Chief of Staff.
• Coordinate travel (domestic and international) and reimbursements using approved portals.
• Serve as meeting clerk for Board of Visitors events and coordinate committee meetings.
• Assist with budget processes, reports, requisitions, and Purchasing/Fiscal Services coordination.
• Support governance processes and correspondence for university leadership.

Skills

Executive support

Calendar management

Travel coordination

Budget coordination

MS Office proficiency

Education

High school diploma

Bachelor's degree preferred

Tools

Mason Finance Gateway

Emburse/Chrome River

Budget software

Job description

George Mason University is seeking a senior-level administrative coordinator for the President’s Office in Fairfax, VA. You will manage complex calendars, coordinate travel, and support presidential activities and board engagements.

The role requires excellent communication, confidentiality, and the ability to operate in a fast-paced environment, with limited telework and on-site requirements. A high school diploma is required; a bachelor’s degree is preferred.