Executive Search Coordinator (Part-Time, On-Site)

George Mason University; Fairfax (VA); On-site; USD 25,000 - 44,000; Part time

Job summary

George Mason University’s Mason Executive Search Group (MESG) seeks a part-time Recruiter / Search Coordinator to join the in-house function, supporting cabinet, dean, and senior administrator searches. This ground-floor role works closely with the Executive Search Leader on active searches, shaping research, outreach, and scheduling.

The position requires prior experience in a search firm environment, strong communication, and the ability to manage complex calendars and confidential

Qualifications

• Bachelor's degree or equivalent professional experience required.
• Experience in a fast-paced, deadline-driven environment with multiple priorities.
• Strong attention to detail in scheduling, data entry, and candidate communication.
• Excellent written and verbal communication, professional outreach to senior leaders.
• Self-motivated, able to work independently with minimal oversight.
• Curiosity about research, institutional dynamics, and talent markets.

Responsibilities

• Build and maintain target lists of prospective candidates for cabinet, dean, and senior administrator searches.
• Research candidate backgrounds, career trajectories, and institutional context ahead of outreach and interviews.
• Track competitive searches at peer institutions to inform sourcing strategy.
• Conduct initial outreach to prospective candidates, representing MESG and the university professionally.
• Support the Executive Search Leader in qualifying candidate interest and availability.
• Maintain consistent, high-quality candidate communication throughout the search lifecycle.
• Coordinate interview scheduling and logistics across multiple concurrent searches.
• Manage multi-party calendars and anticipate conflicts to avoid delays.
• Coordinate campus visit logistics, travel, and committee touchpoints for finalists.
• Maintain accurate candidate records; produce regular progress reports; support MESG tracker build-out.

Education

Bachelor's degree or equivalent professional experience

Job description

George Mason University’s Mason Executive Search Group (MESG) seeks a part-time Recruiter / Search Coordinator to join the in-house function, supporting cabinet, dean, and senior administrator searches. This ground-floor role works closely with the Executive Search Leader on active searches, shaping research, outreach, and scheduling.

The position requires prior experience in a search firm environment, strong communication, and the ability to manage complex calendars and confidential