Executive School Secretary to the Principal

TrulyHired; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Boston Public Schools in Dorchester, MA, seeks a School Secretary Grade 23 to provide essential administrative support to the principal. Under general supervision, you will manage records, communications, payroll prep, registrations, transportation issues, and event coordination.

This role requires confidentiality, strong computer skills, and clear communication. The workday aligns with school hours, with duties spanning clerical tasks, HR procedures, and supervision of staff.

Qualifications

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.

Responsibilities

• Maintain and ensure the confidentiality of student and teacher records, including transcripts, attendance, and correspondence.
• Manage all incoming and outgoing communications: mail, email, phone calls; draft and distribute correspondence, reports, notes, newsletters, and materials; greet visitors and direct calls.
• Process requisitions, order and dispense supplies, maintain records of school funds.
• Prepare payroll accurately for staff and substitutes, submit class coverage, stipends, and DTS summaries.
• Assist with student registration and discharge, manage bus changes and transportation issues, and respond to inquiries from parents, teachers, and students; support HR leaves and accommodations.
• Operate and troubleshoot office equipment; coordinate information flow and maintain an organized office; adapt to new technologies.
• Assist in planning and coordinating school events, meetings, and functions; prepare materials like flyers and invitations; contribute to team projects.
• Supervise clerical staff, provide training and orientation to new team members, assist staff with computer usage.
• Submit work orders and building permits, and create school signage.

Skills

Good communication skills

Basic computer skills

Word processing

Email etiquette

Education

High School diploma or equivalent

Job description

Boston Public Schools in Dorchester, MA, seeks a School Secretary Grade 23 to provide essential administrative support to the principal. Under general supervision, you will manage records, communications, payroll prep, registrations, transportation issues, and event coordination.

This role requires confidentiality, strong computer skills, and clear communication. The workday aligns with school hours, with duties spanning clerical tasks, HR procedures, and supervision of staff.