School Secretary & Records Coordinator (Grade 23E)

Blackstone Elementary; Boston (MA); On-site; USD 42,000 - 66,000; Full time

Job summary

Boston Public Schools in Boston, MA seeks a Principal Clerk/School Secretary Grade 23E to support the principal with complex clerical work, records management, and current technology.

The role includes handling attendance, payroll preprocessing, procurement, student registrations, communications, and event coordination, with supervision of other clerical staff. Starting immediately, working hours align with the school day and extended-day schedules.

Qualifications

• High School diploma or equivalent.
• Basic computer skills including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.

Responsibilities

• Maintain and ensure the confidentiality of all student and teacher records, including transcripts, attendance, and general correspondence.
• Manage all incoming and outgoing communications, including mail, email, and phone calls; draft and distribute correspondence and meeting notes.
• Process requisitions, order and dispense supplies, and maintain records of school funds.
• Prepare payroll accurately for staff, including substitutes, class coverage, stipends, and DTS.
• Assist with student registration and discharge, manage bus changes and transportation issues, respond to inquiries from parents, teachers, and students.
• Operate and troubleshoot office equipment; coordinate information flow and maintain an organized office.
• Assist in planning and coordinating school events and meetings; prepare materials like flyers and invitations.
• Supervise clerical staff and provide training and orientation to new team members.
• Submit work orders and building permits; create school signage.

Skills

Basic computer skills

Good communication skills

Education

High School diploma or equivalent

Successful completion of appropriate coursework

Job description

Boston Public Schools in Boston, MA seeks a Principal Clerk/School Secretary Grade 23E to support the principal with complex clerical work, records management, and current technology.

The role includes handling attendance, payroll preprocessing, procurement, student registrations, communications, and event coordination, with supervision of other clerical staff. Starting immediately, working hours align with the school day and extended-day schedules.