School Administration & Records Coordinator

TrulyHired; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Boston Public Schools is seeking a School Secretary Grade 23E to provide essential administrative support to the principal or headmaster. The role involves confidential records management, communications, payroll tasks, and coordination of student and staff services.

Responsibilities include handling records, coordinating events, assisting with HR procedures, and supervising clerical staff. A high school diploma and basic computer skills are required, with a strong emphasis on organization and

Qualifications

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.

Responsibilities

• Records Management and Confidentiality: Maintain and ensure the confidentiality of all student and teacher records, including academic transcripts, attendance, and general correspondence.
• Communication and Correspondence: Manage all incoming and outgoing communications, including mail, email, and phone calls.
• Financial and Procurement Support: Process requisitions, order and dispense supplies, maintain records of school funds.
• Payroll and Compensation: Prepares payroll accurately to ensure all staff are compensated appropriately, including payment to substitutes, submitting class coverage, submitting and tracking stipend payments, and preparing the Department Time Summary (DTS).
• Student and Staff Support: Assist with student registration and discharge, manage bus changes and transportation issues, and respond to inquiries from parents, teachers, and students.
• Office Operations and Technology: Operate and troubleshoot office equipment, coordinate the flow of information, and learn new technologies.
• Event and Project Coordination: Assist in planning school events and meetings, including materials.
• Supervision and Training: Supervise clerical staff and orient new team members.
• Building and Maintenance Support: Submit work orders and permits, create school signage.

Skills

Basic computer skills

Good communication skills

Education

High School diploma or equivalent

Job description

Boston Public Schools is seeking a School Secretary Grade 23E to provide essential administrative support to the principal or headmaster. The role involves confidential records management, communications, payroll tasks, and coordination of student and staff services.

Responsibilities include handling records, coordinating events, assisting with HR procedures, and supervising clerical staff. A high school diploma and basic computer skills are required, with a strong emphasis on organization and