Executive Scheduling & Operations Coordinator

Deepgram; Ann Arbor, Northern (MI, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Deepgram in Ann Arbor seeks an Executive Assistant to the CEO and CTO to own calendars, travel, inbox, and office operations. You will partner with the Executive Assistant to keep leadership moving, plan meetings, and ensure timely execution of priorities in a fast-paced environment.

As the primary point of contact for executive operations, you will manage logistics, events, expenses, and cross‑functional coordination, enabling executives to focus on strategic priorities and company growth.

Responsibilities

• Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict‑free calendar that follows the priorities set by the Executive Assistant
• Plan and manage complex travel end to end, and recover quickly when plans change
• Support inbox management for the CTO and triage for the CEO: resolve the routine and elevate everything that needs executive judgment
• Run day‑to‑day office operations in Ann Arbor: be the in‑person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothly
• Plan logistics for leadership off‑sites, executive dinners, and team events
• Keep expenses, reimbursements, and corporate card reconciliation current and clean

Skills

Scheduling

Travel planning

Inbox management

Office operations

Event planning

Expense reconciliation

Job description

Deepgram in Ann Arbor seeks an Executive Assistant to the CEO and CTO to own calendars, travel, inbox, and office operations. You will partner with the Executive Assistant to keep leadership moving, plan meetings, and ensure timely execution of priorities in a fast-paced environment.

As the primary point of contact for executive operations, you will manage logistics, events, expenses, and cross‑functional coordination, enabling executives to focus on strategic priorities and company growth.