Executive Coordinator

Deepgram; Ann Arbor, Northern (MI, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Deepgram in Ann Arbor seeks an Executive Assistant to the CEO and CTO to own calendars, travel, inbox, and office operations. You will partner with the Executive Assistant to keep leadership moving, plan meetings, and ensure timely execution of priorities in a fast-paced environment.

As the primary point of contact for executive operations, you will manage logistics, events, expenses, and cross‑functional coordination, enabling executives to focus on strategic priorities and company growth.

Responsibilities

• Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict‑free calendar that follows the priorities set by the Executive Assistant
• Plan and manage complex travel end to end, and recover quickly when plans change
• Support inbox management for the CTO and triage for the CEO: resolve the routine and elevate everything that needs executive judgment
• Run day‑to‑day office operations in Ann Arbor: be the in‑person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothly
• Plan logistics for leadership off‑sites, executive dinners, and team events
• Keep expenses, reimbursements, and corporate card reconciliation current and clean

Skills

Scheduling

Travel planning

Inbox management

Office operations

Event planning

Expense reconciliation

Job description

Company Overview

Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents at scale. More than 200,000 developers and 1,300+ organizations build voice offerings that are ‘Powered by Deepgram’, including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram’s voice‑native foundation models are accessed through cloud APIs or as self‑hosted and on‑premises software, with unmatched accuracy, low latency, and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.

Company Operating Rhythm

At Deepgram, we expect an AI-first mindset—AI use and comfort aren’t optional, they’re core to how we operate, innovate, and measure performance.

Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do.

Additionally, we move at the pace of AI. Change is rapid, and you can expect your day‑to‑day work to evolve just as quickly. This may not be the right role if you’re not excited to experiment, adapt, think on your feet, and learn constantly, or if you’re seeking something highly prescriptive with a traditional 9-to-5.

The Opportunity

This is a rare chance to support Deepgram's two co‑founders, our CEO and CTO. You'll report to their Executive Assistant and learn from her. You'll see how a high‑growth executive office runs from the inside, and you'll take ownership of the execution that keeps it moving.
Demand on our executives' time is growing fast. Your job is to own scheduling, travel, logistics, and office operations, so the Executive Assistant can focus on the strategic side of how the CEO and CTO spend their time. As we automate more of the administrative work with AI, more of that strategic work opens up for you too.
You'll also join as Deepgram builds out executive support across the company, with recent additions of executive assistant and business partner roles across several functions. You'll help build the shared systems and standards for executive and cross‑functional operations across Deepgram.
This role is for someone who takes pride in getting the small details right and is motivated by knowing their contributions to the larger mission of the company are highly impactful. Priorities shift constantly and much of the work is time‑sensitive. For executives moving at this pace, whether the details were handled often decides whether it's a good day or a bad one.

What You'll Do

• Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict‑free calendar that follows the priorities set by the Executive Assistant

• Plan and manage complex travel end to end, and recover quickly when plans change

• Support inbox management for the CTO and triage for the CEO: resolve the routine and elevate everything that needs executive judgment

• Run day‑to‑day office operations in Ann Arbor: be the in‑person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothly

• Plan logistics for leadership off‑sites, executive dinners, and team events

• Keep expenses, reimbursements, and corporate card reconciliation current and clean