Executive Support & Operations Coordinator

AVP; Ann Arbor (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Deepgram is seeking an Executive Assistant in Ann Arbor, MI to own scheduling for our CEO and CTO, manage complex travel, and oversee office operations. You will use AI tools to automate repetitive tasks, triage inboxes, and coordinate events with a two-person executive team.

A keen eye for detail and professional communication are essential for this role. Residence within commuting distance of Ann Arbor, MI with regular in-office presence is expected, and you will learn from our Executive

Qualifications

• Experience supporting executives with calendar management and travel booking.
• Strong attention to detail and professional written communication.
• Comfort using AI tools to automate routine administrative tasks.
• Ability to handle confidential information with sound judgment.
• Ability to juggle competing requests and maintain composure under pressure.
• Regular in-office presence within commuting distance of Ann Arbor, MI.

Responsibilities

• Own scheduling for the CEO and CTO: manage a conflict-free calendar.
• Plan and manage complex travel end-to-end, adapting to changes.
• Support inbox triage for executives and escalate when needed.
• Run day-to-day office operations and act as in-person contact in Ann Arbor.
• Coordinate leadership offsites, executive dinners, and team events.
• Track expenses, reimbursements, and corporate card reconciliations.
• Leverage AI to automate scheduling, inbox triage, and meeting prep.

Skills

Executive support

Calendar management

Travel booking

Inbox triage

Office operations

AI automation

Attention to detail

Written communication

Time zone coordination

Tools

AI tools & automation platforms

Office management software

Job description

Deepgram is seeking an Executive Assistant in Ann Arbor, MI to own scheduling for our CEO and CTO, manage complex travel, and oversee office operations. You will use AI tools to automate repetitive tasks, triage inboxes, and coordinate events with a two-person executive team.

A keen eye for detail and professional communication are essential for this role. Residence within commuting distance of Ann Arbor, MI with regular in-office presence is expected, and you will learn from our Executive