Executive Marketing Admin & AI Workflow Partner

Apply; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Deepgram is seeking an Executive Assistant to the CMO in the United States to enable strategic leadership through AI-enhanced scheduling, travel planning, and meeting preparation. You will act as a right hand to the CMO, ensuring smooth operations and prioritization across functions.

You will coordinate with RevOps, Comms, People, and other teams, manage complex calendars, prepare briefs, and safeguard confidential information while balancing competing priorities and time zones.

Qualifications

• Operates AI-native — designs Human+AI workflows for scheduling, drafting, and meeting prep.
• Builds lightweight systems that reduce recurring admin work.
• Coordinates across teams and programs, not just within a single leader's calendar.
• Exercises sound judgment with confidential information.
• Juggles competing priorities across time zones while preserving detail.
• Communicates clearly with senior stakeholders, internally and externally.

Responsibilities

• Protect and optimize the CMO's calendar and priorities across shifting business needs.
• Run the marketing leadership operating cadence and coordinate cross-functional work.
• Develop AI-assisted workflows for scheduling, inbox triage, and meeting prep.
• Identify and ship fixes to improve leadership operations quarterly.
• Manage complex travel and expenses with accuracy and speed.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

AI-native workflows

Process automation

Problem solving

Cross-functional coordination

Discretion

Time zone management

Stakeholder communication

Proactive support

Tools

Calendar tools

Travel tools

Expense tools

Comms platforms

Job description

Deepgram is seeking an Executive Assistant to the CMO in the United States to enable strategic leadership through AI-enhanced scheduling, travel planning, and meeting preparation. You will act as a right hand to the CMO, ensuring smooth operations and prioritization across functions.

You will coordinate with RevOps, Comms, People, and other teams, manage complex calendars, prepare briefs, and safeguard confidential information while balancing competing priorities and time zones.