Executive Recruiting Coordinator – Onsite & Global Hiring

UNKNOWN; Sunnyvale (CA); Sur place; USD 67 000 - 90 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Comprehensive benefits

Flexible work environment

Wellness days and community outreach

Recognition program

Global collaboration

Résumé du poste

Proofpoint is seeking a Recruiting Coordinator to manage complex interview schedules for executive and senior-level hires, partnering with recruiters, hiring managers, HR teams, and candidates to deliver a superior experience. You will own offer letters and new hire documentation, coordinate background checks, and maintain precise records in Workday while contributing to reporting and process improvements.

This onsite role requires collaboration across time zones and a strong customer-focused

Qualifications

• Experience in Recruiting Coordination, Talent Acquisition Operations, HR Administration, or a similar role.
• Ideal experience supporting executive or senior-level hiring.
• Strong organizational skills and high attention to detail.
• Proficiency with Workday, Microsoft Outlook and the Microsoft Office Suite.

Responsabilités

• Coordinate interview schedules for executive and senior hires across multiple time zones, handling changes and priorities.
• Partner with recruiters, hiring managers, EAs, HR teams, and candidates for a seamless process.
• Serve as the primary point of contact for candidates throughout the hiring journey.
• Prepare and coordinate offer letters, employment agreements, and new hire documentation.
• Manage background checks: initiation, progress, reports, and vendor liaison.
• Maintain candidate records and recruitment data in Workday; ensure accuracy.
• Support recruitment reporting, process improvements, and Talent Acquisition projects.

Connaissances

Recruiting coordination

Talent acquisition operations

HR administration

Executive hiring support

Outils

Workday

Microsoft Outlook

Microsoft Office Suite

Description du poste

Proofpoint is seeking a Recruiting Coordinator to manage complex interview schedules for executive and senior-level hires, partnering with recruiters, hiring managers, HR teams, and candidates to deliver a superior experience. You will own offer letters and new hire documentation, coordinate background checks, and maintain precise records in Workday while contributing to reporting and process improvements.

This onsite role requires collaboration across time zones and a strong customer-focused