Executive Reception & Office Administrator

The Resource Center, Inc.; Longview (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

The Resource Center, Inc. is seeking an Administrative Assistant/Receptionist for its Administrative Offices to provide front-desk and clerical support in a professional, confidential manner.

The role includes mail processing, scheduling, room coordination, and support for the Executive Office and Payroll functions. Strong communication, organizational skills, and knowledge of office procedures are required; a high school diploma or equivalent is preferred.

Qualifications

• High school diploma or GED preferred and a minimum of two years of customer service experience.
• Associates degree or certificate in Secretarial Studies or equivalent education strongly preferred.

Responsibilities

• Responsible for mail processing duties, including but not limited to: separates and distributes incoming mail for the Agency; sort and distribute mail to appropriate Service Coordinator or Finance Department contact; facilitates and records specialized mailings and arranges pickup of deliveries.
• Greet, screen, direct and log visitors and escort visitors to their destination as required in The Resource Center’s secure-site offices.
• Maintain, coordinate and approve schedules for conference rooms and coordinate with Maintenance for room configurations; assist staff at other sites with scheduling rooms.
• Enter and receive requisitions in ARM.
• Maintain office supplies for the copy machine; keep reception area neat and orderly.
• Assist Payroll with sorting, alphabetizing and distribution of paychecks for Dunham Ave. and IRA staff.

Skills

Customer service

Telephone skills

Professional communication

Confidentiality

Office administration

Education

High school diploma or GED

Associates degree or Secretarial Studies certificate

Tools

ARM system

Badge access system

Email system

Human Resources Information System

Internet

Training Management System

Maintenance Work Order System

Purchasing Requisition System

Job description

The Resource Center, Inc. is seeking an Administrative Assistant/Receptionist for its Administrative Offices to provide front-desk and clerical support in a professional, confidential manner.

The role includes mail processing, scheduling, room coordination, and support for the Executive Office and Payroll functions. Strong communication, organizational skills, and knowledge of office procedures are required; a high school diploma or equivalent is preferred.