Front Desk Reception

Northbound Executive Search; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Northbound Executive Search is seeking a Front Desk Receptionist to be the first point of contact in the New York office. The role involves greeting visitors, handling calls and mail, coordinating meetings, and providing general administrative support to the team.

Ideal candidates will have prior receptionist or administrative experience, strong communication skills, and a professional demeanor. Proficiency in Microsoft Office and the ability to handle confidential information are essential for

Qualifications

• Previous receptionist/ front desk/ administrative or customer service experience preferred.
• Strong verbal and written communication skills.
• Professional and polished demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to handle confidential information with discretion.
• Reliable, punctual, and comfortable interacting with employees, clients, and visitors.

Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage the reception area and maintain a professional office environment.
• Receive and distribute mail, packages, and other correspondence.
• Schedule and coordinate meetings, appointments, and conference rooms.
• Assist with general administrative tasks, including filing, scanning, data entry, and document preparation.
• Maintain office supplies and coordinate with vendors as needed.
• Assist employees and visitors with general questions and requests.
• Maintain accurate records and handle confidential information appropriately.
• Provide additional administrative and clerical support to the office as needed.

Skills

Communication

Organization

Multitasking

Attention to detail

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

We are seeking a professional and organized Front Desk Receptionist to serve as the first point of contact for our office. This position will be responsible for greeting visitors, managing incoming calls and correspondence, coordinating office activities, and providing administrative support to the team.

Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage the reception area and maintain a professional office environment.
• Receive and distribute mail, packages, and other correspondence.
• Schedule and coordinate meetings, appointments, and conference rooms.
• Assist with general administrative tasks, including filing, scanning, data entry, and document preparation.
• Maintain office supplies and coordinate with vendors as needed.Assist employees and visitors with general questions and requests.
• Maintain accurate records and handle confidential information appropriately.
• Provide additional administrative and clerical support to the office as needed.

Qualifications

• Previous receptionist, front desk, administrative, or customer service experience preferred.
• Strong verbal and written communication skills.
• Professional and polished demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to handle confidential information with discretion.
• Reliable, punctual, and comfortable interacting with employees, clients, and visitors.

Job ID:

24362