Executive Project Lead for CEO Initiatives

Keller Williams Grand Rapids East; Austin, Northern (TX, KY); Hybrid; USD 140,000 - 210,000; Full time

Benefits offered by this job

Medical benefits

401k with Company Match

Paid Time Off

Paid Holidays

Job summary

Keller Williams Realty is seeking a Chief of Staff / Executive Project Manager to partner with the CEO, turning strategy into action across the organization from Austin. The role requires aligning leaders, driving accountability, and moving high-priority initiatives forward with structure and data-driven support.

You will manage cross-functional projects, facilitate executive communication, and build reporting processes for board-level visibility.

Qualifications

• Bachelor's degree required; 4 years of related education/work experience may substitute.
• Minimum 5 years in project management, business operations, program management, chief of staff, or related roles.
• Proven track record of managing complex, cross-functional initiatives.
• Experience working with executive leadership and influencing outcomes.
• Exceptional project management, time management, and organizational skills with multi-priority focus.
• Strong written, verbal, interpersonal, listening, and presentation communication abilities.
• Flexibility/adaptability to a fast-paced environment.
• Experience handling confidential information.
• Polished and professional demeanor.

Responsibilities

• Partner directly with the CEO to execute key business priorities and organizational initiatives.
• Translate CEO directives into actionable work plans with clear owners, timelines, and deliverables.
• Track progress against priorities and provide regular visibility into status, risks, and outcomes; construct tracking systems.
• Ensure decisions by CEO and leadership are communicated, assigned, and followed through to completion.
• Serve as a central point of coordination for enterprise-wide initiatives requiring executive oversight.
• Lead and manage high-impact projects from initiation through completion.
• Build project plans, establish milestones, monitor progress, and drive accountability.
• Coordinate activities across departments to stay aligned and on schedule.
• Identify obstacles, dependencies, and execution risks and resolve them proactively.
• Maintain momentum on critical initiatives while balancing changing needs.
• Build reporting to track status for board-level discussions.

Skills

Project management

Cross-functional collaboration

Executive communication

Problem solving

Time management

Attention to detail

Education

Bachelor's degree

PMP certification (preferred)

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Keller Williams Realty is seeking a Chief of Staff / Executive Project Manager to partner with the CEO, turning strategy into action across the organization from Austin. The role requires aligning leaders, driving accountability, and moving high-priority initiatives forward with structure and data-driven support.

You will manage cross-functional projects, facilitate executive communication, and build reporting processes for board-level visibility.