Executive Assistant

The Keller Group; Chandler (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

The Keller Group is hiring an Executive Assistant in Chandler, Arizona, to support the CEO. The ideal candidate should be highly organized, possess exceptional judgment, and thrive in a fast-paced environment where discretion and problem-solving are crucial.

The role involves overseeing the CEO's schedule, managing travel logistics, and serving as a trusted contact for clients and stakeholders. Candidates must have 3+ years of executive support experience and proficiency in Microsoft Office and Google Workspace.

Qualifications

• 3+ years of experience supporting senior executives in a strategic support capacity.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Exceptional organizational and communication skills.

Responsibilities

• Oversee scheduling and calendar management for the CEO.
• Serve as a trusted point of contact for key customers and stakeholders.
• Manage all travel planning and logistics for the CEO.

Skills

Organizational skills

Communication skills

Stakeholder management

Discretion

Problem-solving

Tools

Microsoft Office

Google Workspace

Job description

The Keller Group is partnering with a growing and stable organization based in Chandler to hire an Executive Assistant who will serve as a true strategic partner to the CEO. The ideal candidate is highly organized, exercises exceptional judgment and thrives in a fast-paced environment where discretion, initiative, and problem-solving are essential to success.

Responsibilities:

• Oversee scheduling and calendar management for the CEO while helping optimize time and priorities
• Serve as a professional and trusted point of contact for key customers, leadership team members and external stakeholders
• Own all travel planning and logistics, including transportation, accommodations, itineraries, contingency planning, and executive preferences
• Manage sensitive communications with a high level of professionalism, discretion and judgment
• Coordinate and manage logistics for large customer meetings, executive off-sites and conferences
• Track leadership team action items, deadlines and commitments while proactively following up to ensure execution
• Exercise independent judgment in determining which matters can be handled autonomously and which require executive involvement
• Develop systems and processes that improve efficiency, organization, and executive effectiveness across the business

Qualifications:

• 3+ years of experience supporting senior executives in an Executive Assistant, Chief of Staff or similar strategic support capacity
• Experience coordinating complex travel, events and executive schedules
• Experience managing executive events, customer meetings, and large-scale conference logistics preferred
• Exceptional organizational, communication and stakeholder management skills
• Demonstrated ability to anticipate needs and operate with minimal direction
• Strong business acumen with the ability to understand priorities and make informed decisions
• High level of discretion and experience handling confidential information
• Proven ability to manage multiple priorities in a fast-paced, high-growth environment
• Proficiency with Microsoft Office, Google Workspace and modern productivity tools