Administrative Assistant

Bechtel Global Corporation; Houston (TX); Remote; USD 28,000 - 60,000; Part time

Job summary

Bechtel seeks an experienced administrative professional to provide high-level support to managers and staff in a fast-paced environment. You will coordinate travel, prepare expense reports, compose correspondence, and manage project communications with precision and discretion.

This role requires 2–4 years of related experience, strong MS Office skills, and the ability to work independently. Part-time telework is possible, with occasional overtime based on project needs.

Qualifications

• Requires 2-4 years of related experience.
• Intermediate to advanced skills in Microsoft Office Suites.
• Working knowledge of Concur.
• Working knowledge of Aconex or electronic document management system.
• Excellent oral and written communication skills.
• Strong organizational skills with attention to detail.
• Experience interfacing with executive management and customers.
• Professional demeanor.
• Able to handle highly confidential information.
• Must be able to work independently.
• Part-time Telework based on project requirements. May be needed to work overtime with little or no notice.

Responsibilities

• Provides a variety of specialized administrative support to managers and staff.
• Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
• Manage expense reports through Concur.
• Independently schedule and reschedule appointments based on commitments.
• Organize facilities for conferences, meetings, training, or events.
• Create and organize presentations or materials for meetings.
• Coordinate special activities and programs with input and approval.
• Manage meeting and catering requests.
• Compose routine correspondence.
• Process project correspondence, notes and minutes; log action items.
• Coordinate internal office moves and space changes with Facilities.
• Receive, review and route mail; prepare outbound shipping labels and documents for international shipments.
• Maintain electronic files using document management system.
• Order supplies.
• Other duties assigned by managers.

Skills

Communication

Organizational skills

Independent work

Professionalism

Confidential data

Executive liaison

Discretion

Team coordination

Time management

Problem solving

Tools

Concur

Aconex

Microsoft Office

Job description

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities:

Provides a variety of specialized administrative support functional manager and staff:

• Meet regularly with manager(s) to be informed of key issues and coordinate workload.
• Coordinate travel arrangements (domestic and international) and prepare detailed itineraries. Manage expense reports through Concur.
• Independently schedule and reschedule appointments based on manager's commitments and priorities providing adequate detail to individual items.
• Organize facilities for conferences, meetings, training, or employee events.
• Create and organize presentations or materials needed for meetings.
• Coordinate special activities and programs with manager's input and approval.
• Manage meeting and catering requests.
• Compose routine correspondence.
• Process project correspondence, conference notes & meeting minutes and action items log. Review all deliverables for quality.
• Coordinate internal office moves and coordinate space changes with Facilities.
• Receive, review and route mail. Prepare outbound shipping labels and commercial invoice documents (required for international shipments).
• Maintain electronic files. Useelectronic document management systemto electronically manage project documents.
• Order supplies.
• Other duties assigned by manager(s).
• Previous Bechtel experience in similar position preferred.

Education and Experience Requirements:

Requires 2-4 years of related experience

Required Knowledge and Skills:

• Intermediate to advanced skills in Microsoft Office Suites
• Working knowledge of Concur
• Working knowledge of Aconex or electronic document management system
• Excellent oral and written communication skills
• Strong organizational skills with attention to detail
• Experience interfacing with executive management and customers
• Professional demeanor
• Able to handle highly confidential information
• Must be able to work independently
• Part-time Telework based on project requirements. May be needed to work overtime with little or no notice.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]