Site Project Administrative Specialist

Bechtel Global Corporation; New Albany (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Bechtel is seeking a Project Administrative Assistant to supply administrative and operational support on a fast-paced construction site in New Albany, Ohio.

You will coordinate meetings, travel, onboarding, and project documentation, handling confidential information with discretion while managing multiple priorities.

Strong organizational skills, detail orientation, and proficiency in Microsoft Office are essential; 2–4 years of related experience is required.

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and commitment to accuracy.
• Ability to exercise sound judgment, initiative, discretion, and diplomacy.
• Ability to work with limited supervision and independently complete assigned work.
• Strong written and verbal communication skills.
• Ability to work effectively with employees at multiple levels of the organization and with visitors and external stakeholders.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to create and maintain professional documents, spreadsheets, presentations, correspondence, calendars, and meeting materials.
• Ability to handle confidential or sensitive information appropriately.
• Ability to adapt to changing priorities in a fast-paced project-site environment.

Responsibilities

• Provide day-to-day administrative support to project management, functional teams, and site personnel.
• Coordinate meetings, calendars, conference rooms, and other project activities, including preparation and distribution of meeting information and action items.
• Coordinate project-site logistics, including visitor arrangements, workspace and seating coordination, and support for new employee arrivals.
• Support project onboarding activities and help ensure new employees have the information and resources needed when arriving at the site.
• Coordinate administrative service requests, including catering, nameplates, office supplies, meeting support, and other site requirements.
• Prepare correspondence, presentations, reports, spreadsheets, organizational charts, and other project documentation.
• Review documents and correspondence for accuracy, completeness, formatting, and professional presentation.
• Maintain project administrative records, files, distribution lists, contact information, and other shared resources.
• Coordinate travel arrangements and prepare detailed expense reports as required.
• Communicate and coordinate with employees, project leadership, Human Resources, Information Technology, facilities, vendors, visitors, and other stakeholders to resolve administrative needs.
• Handle confidential and sensitive information with appropriate discretion.
• Monitor multiple requests and priorities, anticipate potential issues, and elevate matters requiring management attention.
• Identify opportunities to improve administrative processes and help maintain efficient, consistent project-site operations.
• Provide backup administrative support across the project and assist other administrative team members during periods of high workload.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Discretion

Independent work

Microsoft Office

Tools

Microsoft Office

Job description

Bechtel is seeking a Project Administrative Assistant to supply administrative and operational support on a fast-paced construction site in New Albany, Ohio.

You will coordinate meetings, travel, onboarding, and project documentation, handling confidential information with discretion while managing multiple priorities.

Strong organizational skills, detail orientation, and proficiency in Microsoft Office are essential; 2–4 years of related experience is required.