Executive Personal & Household Assistant (SF)

Pocketbook Agency; San Francisco (CA); Hybrid; USD 125,000 - 150,000; Full time

Benefits offered by this job

Excellent benefits package

Discretionary bonus

Job summary

Pocketbook Agency in San Francisco is seeking an Executive Personal Assistant to be the organizational force behind a dynamic household. This hybrid role covers high-level personal scheduling, travel, family logistics, property management, and personal support between home and office.

The EPA will work between home and office, reporting to the Principal's business Executive Assistant, and should be highly organized, meticulous, and capable of independent work with discretion.

Qualifications

• 3 to 6 years of executive or personal assistant experience.
• Experience supporting UHNWI, founders, or C-level executives and their families.
• Confidentiality and independent decision-making are essential.

Responsibilities

• Serve as gatekeeper for personal and household requests and delegate tasks as appropriate.
• Oversee operations and maintenance of the primary SF residence and secondary homes with proactive logs.
• Manage household vendors, deliveries, and maintenance with attention to quality.
• Run errands and handle personal tasks as needed.
• Coordinate family travel: bookings, itineraries, packing lists, and issue resolution.
• Review, triage, and respond to email with proper prioritization.
• Provide regular status updates on active tasks via task management software.
• Back up the EA on calendaring and travel arrangements as needed.
• Plan and execute events: guest lists, invitations, catering, and menus.
• Maintain household inventory, SOPs and house manuals, expense tracking, and digital filing.

Skills

Outlook

Google Workspace

Slack

Airtable

AI/Automation

Job description

Pocketbook Agency in San Francisco is seeking an Executive Personal Assistant to be the organizational force behind a dynamic household. This hybrid role covers high-level personal scheduling, travel, family logistics, property management, and personal support between home and office.

The EPA will work between home and office, reporting to the Principal's business Executive Assistant, and should be highly organized, meticulous, and capable of independent work with discretion.