Executive Personal Assistant

Pocketbook Agency; San Francisco (CA); Hybrid; USD 125.000 - 150.000; Vollzeit

Benefits dieser Stelle

Excellent benefits package

Discretionary bonus

Zusammenfassung

Pocketbook Agency in San Francisco is seeking an Executive Personal Assistant to be the organizational force behind a dynamic household. This hybrid role covers high-level personal scheduling, travel, family logistics, property management, and personal support between home and office.

The EPA will work between home and office, reporting to the Principal's business Executive Assistant, and should be highly organized, meticulous, and capable of independent work with discretion.

Qualifikationen

• 3 to 6 years of executive or personal assistant experience.
• Experience supporting UHNWI, founders, or C-level executives and their families.
• Confidentiality and independent decision-making are essential.

Aufgaben

• Serve as gatekeeper for personal and household requests and delegate tasks as appropriate.
• Oversee operations and maintenance of the primary SF residence and secondary homes with proactive logs.
• Manage household vendors, deliveries, and maintenance with attention to quality.
• Run errands and handle personal tasks as needed.
• Coordinate family travel: bookings, itineraries, packing lists, and issue resolution.
• Review, triage, and respond to email with proper prioritization.
• Provide regular status updates on active tasks via task management software.
• Back up the EA on calendaring and travel arrangements as needed.
• Plan and execute events: guest lists, invitations, catering, and menus.
• Maintain household inventory, SOPs and house manuals, expense tracking, and digital filing.

Kenntnisse

Outlook

Google Workspace

Slack

Airtable

AI/Automation

Jobbeschreibung

A wonderful San Francisco-based family seeks an Executive Personal Assistant (EPA) to be the organizational force behind their dynamic household. This hybrid role blends personal and professional worlds, covering high-level personal scheduling, travel, family logistics, property management, and personal support. The EPA works between the home and the office, reports to the Principal's business Executive Assistant, and serves as the backup central operator so no ball drops across work, home, and travel. This role suits someone highly organized who loves detail, thrives on efficiency, and is never above any task. It calls for strong confidentiality and the ability to work independently with minimal direction.

This is an incredible opportunity for someone looking to work for a lovely family for the long term.

Key Responsibilities

• Serve as gatekeeper for all personal and household requests, building organized systems and delegating to staff or vendors when appropriate.
• Oversee operations and maintenance of the primary SF residence and secondary residences, including proactive maintenance logs and tracking that property management firms complete scheduled repairs.
• Oversee household vendors, deliveries, and maintenance with attention to quality.
• Handle errands and personal tasks (shipping, personal shopping, ad hoc requests).
• Support family travel: coordinate bookings with the EA, prepare itineraries, create packing lists, and solve any issues that arise mid-trip.
• Review, triage, and respond to email with the right prioritization.
• Give the EA regular status updates on active tasks through task management software.
• Back up the EA on calendaring and travel arrangements as needed.
• Help plan and execute parties and events (guest lists, invites, RSVPs, catering, menus).
• Maintain household inventory, SOPs and house manuals, expense tracking, and digital filing.
• Coordinate car maintenance and detailing.
• Help care for family pets (dog walker, vet, grooming).

Qualifications

• 3 to 6 years of executive or personal assistant experience, ideally supporting UHNWI, Founders, or C-Level Executives and their families, including estate management and staff/vendor coordination.
• Super tech-savvy: Outlook, Google Workspace, Slack, Airtable, and a passion for AI and automation.
• Exceptional attention to detail and the ability to think several steps ahead so nothing falls through the cracks.
• Confident, direct communicator with high emotional intelligence and strong written and verbal skills.
• Proactive problem-solver, comfortable with ambiguity and independent decision-making.
• Hospitality mindset, responsive after hours and on weekends.
• Proven track record of trust and discretion with sensitive information.

Location:

San Francisco, CA (works between the home and the office)

Compensation:

125-150K + excellent benefits package + discretionary bonus

Schedule:

Monday-Friday onsite with occasional weekend coverage when needed

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.