Executive & Personal Assistant to the CEO

Outdoor Living Southeast; Valdosta (GA); On-site; USD 40,000 - 50,000; Full time

Job summary

Outdoor Living Southeast in Valdosta, GA, is seeking an exceptionally organized Executive & Personal Assistant to support the owner and CEO. This in-person role manages scheduling, communications, travel, and document handling to keep priorities aligned with company goals.

You will coordinate tasks, maintain organized files, and handle confidential information with discretion. Strong writing, detail orientation, and proficiency in Microsoft 365/Teams are essential; training is available for the

Qualifications

• Dependable, discreet, and proactive with initiative.
• Strong writing and communication skills.
• Ability to manage confidential information.
• Experience in executive support or project coordination helpful.

Responsibilities

• Manage CEO's calendar, meetings, travel, and family commitments.
• Screen requests, draft responses, and maintain approved guidelines.
• Prepare meeting agendas, documents, and follow-ups with deadlines.
• Coordinate business and personal documentation, travel, and errands.
• Maintain task trackers and daily priority updates.

Skills

Task management

Discretion

Written & verbal communication

Attention to detail

Prioritization

Time management

Calendar management

Tools

Microsoft 365

Teams

Spreadsheets

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive & Personal Assistant to the CEO

Administrative Wages Valdosta, GA, US

2 days ago Requisition ID: 1019

Salary Range: $40,012.00 To $50,028.00 Annually

Executive & Personal Assistant to the CEO

Outdoor Living Southeast is seeking an exceptionally organized, proactive Executive & Personal Assistant to support our owner and CEO across business and selected personal responsibilities.

We are a growing landscape and outdoor living company headquartered in Valdosta, with branches in Georgia and Florida. Our purpose is“We Change Lives,” and our core values guide how we work: Coachable, Unity, Professionalism, Integrity, Drive, and Do Everything with Love.

This role helps the CEO stay focused on leading the company by taking ownership of scheduling, communication, logistics, and follow-through. We’re looking for someone who can receive a request, clarify what’s needed, coordinate the details, and see it through to completion.

Key Responsibilities:

Calendar & Communication

Manage the CEO’s business and personal calendar, including meetings, appointments, travel, and family commitments.

Serve as the primary contact for scheduling requests, evaluate priorities, and prevent avoidable conflicts.

Build in time for preparation, travel, and focused work.

Organize the CEO’s inbox, identify urgent messages, draft responses, and communicate within approved guidelines.

Screen calls and requests professionally, handling routine matters independently when authorized.

Meetings, Priorities & Follow-Through

Prepare meeting agendas, documents, and supporting materials.

Capture decisions, action items, responsible parties, and deadlines.

Follow up with leadership team members, vendors, and other contacts to keep commitments moving.

Maintain a clear task tracker for delegated responsibilities and ongoing projects.

Prepare brief daily updates on priorities, upcoming commitments, and decisions needing attention.

Identify delays or obstacles early and bring forward possible solutions.

Business & Personal Coordination

Coordinate paperwork, records, signatures, and deadlines for business projects and transactions.

Prepare documents, reports, and presentations, and maintain organized files.

Arrange business and family travel, reservations, itineraries, and schedule changes.

Coordinate vendors, printing, pickups, deliveries, and other practical errands.

Assist with selected family responsibilities, household vendors, gifts, and personal appointments.

Develop checklists and document recurring tasks to make future work more efficient.

What We’re Looking For:

You are dependable, discreet, and comfortable taking initiative. You enjoy organizing details and completing the work. You can move from preparing a meeting agenda to handling an errand with the same care and professionalism.

You should bring:

A reliable system for managing tasks, deadlines, and follow-up.

Strong writing, communication, and attention to detail.

Sound judgment and respect for confidential information.

Confidence to ask clear questions, communicate boundaries respectfully, and remind others of commitments.

The ability to manage changing priorities calmly.

Comfort with Microsoft 365, Teams, calendars, spreadsheets, and learning new software.

Executive support, project coordination, office management, or comparable experience is helpful. A specific degree is not required. We are willing to train someone with demonstrated organizational ability, initiative, and strong judgment.

Schedule & Location

This position is entirely in person in Valdosta, Georgia. Regular hours are Monday–Friday, 7:00 a.m.–4:00 p.m. Additional availability is required during CEO travel, with coverage expectations established before each trip.

Outdoor Living Southeast is an equal opportunity employer.