Executive Assistant

Spahn-; Conyers (GA); On-site; USD 65,000 - 95,000; Full time

Job summary

Spahn- is seeking an Executive Assistant to the CEO to provide high-level administrative support for a privately held building materials company. The role focuses on calendar and travel management, executive communication, and coordination across locations and time zones.

The position requires 5–7+ years of progressive executive support experience, strong governance or minute-taking preference, and advanced Microsoft Office proficiency.

Qualifications

• Experience managing complex calendars, executive travel, and confidential information.
• Strong written and verbal communication, organizational skills, judgment, and attention to detail.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently, anticipate executive needs, and coordinate across locations/time zones.
• 5–7+ years of progressively responsible executive support, preferably for a CEO or senior executive.
• Formal minute-taking/governance experience is strongly preferred.
• Multi-location company experience preferred.

Responsibilities

• Manages the CEO’s calendar, appointments, priorities, correspondence, and meeting preparation.
• Coordinates domestic travel, accommodations, itineraries, and expense reporting.
• Prepares executive presentations, briefing materials, agendas, and correspondence.
• Coordinates communication between the CEO, Board of Directors, executive leadership team, and stakeholders.
• Tracks commitments, deadlines, decisions, and follow-up actions.
• Anticipates needs, resolves scheduling conflicts, and manages competing priorities independently.
• Coordinates or supports Board of Trustees travel, accommodations, and itineraries on occasion.
• Maintains confidential files, records, and executive office systems.
• Coordinates executive leadership meetings, retreats, and related events.
• Develops efficient processes that improve organization, communication, and executive effectiveness.
• Handles sensitive financial, legal, personnel, strategic, and acquisition information with discretion.

Skills

Calendar management

Executive travel

Communication

Organizational skills

Discretion and confidentiality

Multi-location coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

• Location 1515 Old Covington Road Northeast,Conyers, GA, 30013,United States

Contact information

• Phone [phone] X1009

POSITION SUMMARY:

The Executive Assistant to the CEO provides high-level executive and administrative support to the CEO of a privately held building materials company.

This position serves as a trusted partner to the CEO, ensuring effective calendar and travel management, executive communication, leadership coordination, and follow-through on key priorities. The CEO resides in a different state from corporate headquarters and the executive leadership team, therefore this role is critical to maintaining communication, organization, and operational continuity.

DUTIES AND RESPONSIBILITIES:

CEO Executive Support

• Manages the CEO’s calendar, appointments, priorities, correspondence, and meeting preparation.
• Coordinates domestic travel, accommodations, itineraries, and expense reporting.
• Prepares executive presentations, briefing materials, agendas, and correspondence.
• Coordinates communication between the CEO, Board of Directors, executive leadership team, and internal and external stakeholders.
• Tracks commitments, deadlines, decisions, and follow-up actions.
• Anticipates needs, resolves scheduling conflicts, and manages competing priorities independently.
• Coordinates or supports Board of Trustees travel, accommodations, and itineraries on occasion.

Executive Office Administration

• Maintains confidential files, records, and executive office systems.
• Coordinates executive leadership meetings, retreats, and related events.
• Develops efficient processes that improves organization, communication, and executive effectiveness.
• Handles sensitive financial, legal, personnel, strategic, and acquisition information with discretion.

EDUCATION AND EXPERIENCE:

• Experience managing complex calendars, executive travel, and confidential information required.
• Strong written and verbal communication, organizational skills, judgment, and attention to detail required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams required.
• Ability to work independently, anticipate executive needs, and coordinate effectively across locations and time zones required.
• Five to seven or more years of progressively responsible executive support experience, preferably supporting a CEO, President, or other senior executive is strong preferred.
• Formal minute-taking or governance experience is strongly preferred.
• Multi-location company experience preferred.

Core Competencies

Discretion and integrity; executive presence; proactive problem-solving; business acumen; organization and follow-through; adaptability; relationship management; and accountability.

Performance Expectations

Success will be measured by effective CEO calendar and travel management, timely executive follow-through, and accurate records, effective communication across the organization, and continuous improvement in the effectiveness of the CEO’s office.

COMMENTS:

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified.