Executive & Personal Assistant to President — Proactive

Ducas Construction Inc.; Scarborough (ME); On-site; USD 55,000 - 75,000; Full time

Job summary

Ducas Construction Inc. in Scarborough, ME seeks an Executive & Personal Assistant to serve as a trusted partner to the President.

This role goes beyond traditional admin support, proactively managing communications, systems, and personal and business priorities to help the President stay focused on high-value activities. You will manage the President's email and voicemails, draft correspondence, maintain calendars, coordinate travel, and support office operations.

Qualifications

• Excellent written and verbal communication with the President.
• Strong email management and professional writing abilities.
• Ability to prioritize, organize, and manage multiple tasks.
• Discretion when handling confidential information.
• Proficiency with MS Office and digital productivity tools.

Responsibilities

• Serve as a trusted right-hand partner to the President, managing priorities.
• Manage email, voicemails, and draft professional correspondence.
• Maintain evolving calendar, coordinate meetings, travel, and logistics.
• Support office operations and special projects as needed.
• Assist with personal task management for the President.

Skills

Exceptional written and verbal comms

Email management

Prioritization & organization

Discretion & professionalism

MS Office & productivity tools

Attention to detail

Independent work & proactive problem‑s

Adaptability & fast-paced environments

Construction industry experience (nice

Education

Associate degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Ducas Construction Inc. in Scarborough, ME seeks an Executive & Personal Assistant to serve as a trusted partner to the President.

This role goes beyond traditional admin support, proactively managing communications, systems, and personal and business priorities to help the President stay focused on high-value activities. You will manage the President's email and voicemails, draft correspondence, maintain calendars, coordinate travel, and support office operations.