Senior Personal Assistant/Executive Assistant

Tatum by Randstad; Horsham (PA); On-site; USD 110,000 - 145,000; Full time

Job summary

A leading staffing agency is seeking a refined Senior Personal Assistant to support the President with both personal and executive duties. The role demands 5+ years' experience with high-net-worth individuals or executives, strong organizational skills, and the ability to manage complex schedules. The ideal candidate will handle sensitive information discreetly and provide high-level support to ensure the President's time remains prioritized. Interested applicants should send their resumes directly to the provided email addresses.

Qualifications

• Minimum 5+ years supporting HNWIs or C-Suite Executives.
• Ability to solve problems proactively.
• Experience with handling confidential information.
• Strong organizational systems ensuring no detail is overlooked.
• Exceptional verbal and written skills matching professional tone.
• Expert proficiency in productivity and lifestyle applications.

Responsibilities

• Manage personal appointments and health/wellness schedules.
• Design complex travel itineraries.
• Oversee gift sourcing and high-end reservations.
• Maintain organized records for personal accounts.
• Manage relationships with household staff and vendors.
• Protect the President's time and prioritize engagements.
• Prepare daily briefing materials for the President.
• Handle sensitive communications and projects discreetly.

Skills

Problem-solving

Organizational skills

Verbal communication

Written communication

Confidentiality

Microsoft 365 proficiency

Job description

Senior Personal Assistant/Executive Assistant

We are seeking a refined, high‑caliber Senior Personal Assistant to serve as the primary right‑hand to our President. This is a pivotal role designed for a career PA who excels in a high‑touch, private‑office environment.

You will be the architect of the President’s daily life, balancing a 60% personal/lifestyle management focus with 40% high‑level executive support. The ideal candidate operates with a "no task too big or too small" mentality, ensuring the President’s professional and personal spheres operate with absolute fluidity and zero friction.

Base Pay Range

$110,000.00/yr - $145,000.00/yr

Responsibilities

• Proactively manage all personal appointments, health/wellness schedules, philanthropic commitments, and private social engagements.
• Design and execute complex, multi‑leg international and domestic travel itineraries, often involving private aviation and luxury ground transport.
• Manage gift sourcing, high‑end reservations, event planning, and errands with a discerning eye for quality.
• Maintain organized records for personal accounts, insurance, property, and sensitive private documentation.
• Assist the PA for household staff, property managers, and external vendors to ensure personal residences are maintained to a 5‑star standard.
• Masterfully navigate a shifting professional calendar, protecting the President’s time and prioritizing high‑value engagements.
• Act as a sophisticated bridge between the President and internal/external stakeholders, maintaining the highest levels of professional etiquette.
• Prepare daily dossiers, meeting agendas, and follow‑up materials to ensure the President is briefed and prepared for every interaction.
• Handle sensitive business communications and ad‑hoc projects with total discretion and intellectual agility.

Qualifications

• Minimum 5+ years supporting HNWIs, C‑Suite Executives (CEOs/Presidents), or Family Offices.
• The ability to see around corners and solve problems before they reach the President’s desk.
• Experience handling extreme levels of confidentiality and sensitive personal information.
• Strong organizational systems; you are someone who never lets a detail slip through the cracks.
• Exceptional verbal and written skills, with the ability to mirror the President’s tone and professional style.
• Expert proficiency in Microsoft 365 and modern productivity/lifestyle apps.

Immediate Consideration

For immediate consideration please send your resume to: [e-mail] and [e-mail].