Executive Assistant to the President — Building Services

MacDonald-Miller Facility Solutions; Seattle (WA); On-site; USD 97,000 - 120,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k Match

PTO & Holidays

Disability Insurance

Life Insurance

Wellness Program

Employee Assistance Program

Job summary

MacDonald‑Miller Facility Solutions seeks an experienced Executive Assistant to partner with the President of Building Services, delivering proactive, high‑level support to drive business performance.

You will manage complex calendars, prepare briefings, coordinate workflows, and ensure confidential, strategic communication across the organization. The role requires discretion, organization, and a proactive problem‑solver in a fast‑paced environment.

Qualifications

• 5–8 years providing senior‑level executive support.
• Experience partnering with C‑suite in fast‑moving environments.
• Strong written and verbal communication with high attention to detail.

Responsibilities

• Manage complex calendars with precision and foresight.
• Prepare executive briefings and presentations for leadership.
• Coordinate financial and administrative workflows across the organization.
• Draft internal communications and coordinate announcements.
• Ensure timely follow‑through on priorities and initiatives.

Skills

Executive support

Calendar management

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Teams

Job description

MacDonald‑Miller Facility Solutions seeks an experienced Executive Assistant to partner with the President of Building Services, delivering proactive, high‑level support to drive business performance.

You will manage complex calendars, prepare briefings, coordinate workflows, and ensure confidential, strategic communication across the organization. The role requires discretion, organization, and a proactive problem‑solver in a fast‑paced environment.